Getting Results with ARCHIBUS

Material Safety Data Sheets (MSDS)

The ARCHIBUS MSDS application promotes safe use of materials in the workplace and facilitates compliance with OSHA and other regulations requiring availability of safety data sheets for employees. Lack of timely and accurate information regarding safe handling of chemicals may result in serious injury, illness, or death on the part of employees, emergency responders, or the general public. Non-compliance with regulations for document availability may result in fines ranging from hundreds to tens of thousands of dollars per incident.

By simplifying and automating MSDS handling, the use of ARCHIBUS MSDS will help ensure compliance with regulations and avoidance of fines while improving the efficiency of required review and maintenance tasks. Having the ability to leverage facility data to aid in the location of material requiring MSDS reduces risk to faculties and personnel by making hazards visible and therefore more likely to be mitigated.

Furthermore, by automatically printing hard copies of all MSDSs in the database, ARCHIBUS MSDS can save organizations many hours of manual compilation and assembly of MSDS binders.

Material Safety Data Sheets (MSDS)
Location	Environmental & Risk Management domain Material Data Safety Sheets application
Also known as	Safety Data Sheet (SDS), CLP Regulation, Regulation (EC) No 1272/2008 on the classification, labeling and packaging of substances and mixtures, the Globally Harmonized System of Classification and Labeling of Chemicals (GHS)
Business Result	Reduce the risks, complexity, and time associated with gathering, maintaining, and rapidly retrieving required documentation for safe handling of hazardous materials in use. Efficiently manage your regulatory obligations for documentation. Quickly and reliably retrieve critical information for first responders.
Used By	Facility and hazardous material managers, laboratory directors, facility or custodial staff to catalog MSDSs for hazardous materials in use and to comply with safety regulations by making MSDSs available to employees. All affected personnel to review MSDSs for hazardous materials in use in their workplaces. Emergency response personnel to check for presence of hazardous materials in areas of interest and plan for necessary precautions and safety equipment.
Reasons for Automating	To ensure completeness of MSDS inventory, decreasing risk and regulatory violations. To save time by reducing the manual effort involved in keeping an ongoing record of every MSDS required throughout an organization. To gain transparency into the presence of hazardous materials and reduce potential exposures and errors in handling. To share and coordinate with maintenance/custodial staff and other business units in order to reduce exposures to and mishandling of hazardous materials. To leverage other facilities data such as space and equipment inventory, floor plans, and GIS mapping.
Prerequisite Applications	None.
Applications Using the Results of this Application	None.
Reports/Results	MSDS search and detail report Print MSDS MSDS Locations List MSDS Chemical Inventory MSDS Constituents by Product MSDS by Provider MSDS Constituent Locations MSDS Location Highlights MSDS Geographic Drill-Down

The following users are typically involved in managing and analyzing MSDS.

User	Tasks
Health and Safety / Compliance Officer	has overall responsibility to ensure the company complies with regulatory requirements and takes appropriate precautions to ensure employee and public health and safety. Users with this organizational role may look to ARCHIBUS to provide summary lists of chemicals or MSDSs for high-level reporting requirements, fast access to focused information for emergency response teams, and an overall perspective on hazard locations and risks associated with them.
Safety and Health Managers	coordinates a hazard communication program at a plant/site level under authority of a plant manager. Responsible to screen all chemical procurements to ensure proper documentation is in place. This person performs or oversees many of the tasks related to MSDS management. Depending on an organization’s protocol, all orders for chemicals might require approval by this manager before being issued to suppliers. The Safety & Health manager works to ensure those working in the business or facility area over which he or she watches have access to MSDSs and appropriate training.
Lab Directors	In academic/research/clinical settings: they hold responsibility for details of chemical storage, use, documentation, and training within the areas they oversee. They may perform many or all of the MSDS tasks related to their work area. If they oversee production of hazardous chemical products that will be distributed to others, they may be producers as well as consumers of MSDSs. Note: Authoring of new MSDSs is not currently in scope for the ARCHIBUS product, but could be achieved by astute users or business partners.
Emergency Responders	Check for the presence of hazardous materials in areas of interest and plan for necessary precautions and safety equipment. MSDS data may also be used to aid in the proper treatment in cases of exposure to hazardous materials.
General Employee	Anyone who works with or may be reasonably expected to have exposure to hazardous substances in the course of their work. People in this potentially broad and diverse group need to have ready access to MSDSs so they can understand the nature of the chemicals with which they work, proper handling procedures, and emergency guidelines. They may not be frequent ARCHIBUS users, perhaps only signing-in as needed for MSDS info. They may not interface directly with ARCHIBUS software at all, but depend instead on hard-copies of materials printed from the ARCHIBUS database and document management system.
Process Engineers	Review MSDS information to properly design work processes and procedures that take into account special handling and/or storage and to address specific requirements for personal protective equipment needed for a process.
Business Process Owner - Facilities	This role is responsible for setting up facilities background data, such as locations, organizations, and equipment information. This information provides the physical and organizational context(s) in which the rest of the application operates. The Facilities BPO has knowledge and authorization to define and edit this background information, but will not necessarily interact with the MSDSs or other Risk domain features.
Business Process Owner - MSDS	This role is responsible for setting up MSDS background data, such as lists of materials, lists of chemical constituents, categories, locations, and hazard rank. Most, if not all, of the data managed by the Risk BPO has no particular dependency on the organization or facility using it, but serves as domain-specific background information that supports the rest of the application.