Workplace Services / Reservations

Configuring Parameters

When you are setting up the Reservations application, you must configure the SendEmailNotifications, InternalServicesEmail, and InternalServicesName parameters. You also have the option to configure other Reservations application parameters, including archiving days, timeline blocks duration, timeline start time, and timeline end time.

You are also required to configure your web server to send email notifications. For further information on setting up email notifications, see the Setting Up Email Notifications topic.

To update Reservations application parameters:

  1. In the Process Navigator, select the Manage Reservations/Configure Parameters task.

    The Parameters Configuration view appears. All of the Reservations application configurable parameters are displayed in the left frame.
  2. The following parameters must be edited. Click Save to save your changes.

    SendEmailNotifications     - Set this to Yes if you want email notifications to be sent from the Reservations application. Set this to No if you do not want email notifications to be sent.

    InternalServicesEmail     - Enter the email address that will appear as the sender of the email notifications in the notifications sent to the Requested By and Requested For employees. (The other invited employees and external guests will see the Requested By email address as the sender.)

    InternalServicesName     - Enter the name of the sender of the email notifications. This will appear at the end of each email notification message.
  3. You have the option to edit the following parameters. Click Save to save your changes.

    DaysBeforeArchiving     - Enter the number of days that you want to occur before archiving of reservations takes place.

    MinutesTimeUnit     - Enter the units to use in the timeline. For example, if you set the units to 15, the user can only reserve at 15-minute intervals: 10:00, 10:15, 10:30, etc.

    Note    : The MinutesTimeUnit parameter determines the units that can be used for Pre-block and Post-block settings that are defined in the Room Arrangements and Resources tables. For example, if the MinutesTimeUnit is set to 10, then the Pre-block time must be in units of 10, such as 10, 20, 30, etc. For information on defining the Pre-block and Post-block settings, see Define General Resources and Define Room Arrangements.

    TimelineEndTime     - Enter the end time for the timeline.

    TimelineStartTime     - Enter the start time for the timeline.