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Capital Project Management / Capital Budgeting

Create and Analyze Facility Condition Index Scenarios

From the Capital Budgeting application, you can create alternate scenarios for resolving deferred maintenance items and then analyze those scenarios

The Analyze Facility Condition Index Scenarios task enables you to evaluate alternative scenarios for resolving deferred maintenance items. Deferred maintenance items are typically reported in the Condition Assessments application. If you are currently using the ARCHIBUS Conditions Assessment application, you can add Conditions Assessment actions to any project request. See Adding Condition Assessment Actions.

You can also manually add condition assessment actions to a project to create Facility Condition Index scenarios.

The Analyze Facility Condition Index Scenarios tasks enables you to:

• Create different scenarios that assign different years in which condition assessment items will be addressed.
• Compare the funding required per year, and the Facility Condition Indexes that will result.

Facility Condition Indexes (FCIs) are calculated for each year from all of the condition assessment items that will be addressed in that year or later.

These "what if" scenarios for addressing Conditions Assessment items help you evaluate the result these deferments would have on overall FCI for the facility. These scenarios are a useful analysis tool for planners when making decisions regarding when and where capital improvements funds should be allocated.

Step 1 Create Facility Condition Index Scenario

Note: If you are creating an assessment action scenario, follow steps 1 and 2 below and then analyze the results in step 3. If you want to view the results for scenarios that are already created, go directly to step 3.

In this step you create a funding scenario for a Condition Assessment Project.

1. Select Capital Budgeting/Prioritize and Estimate (Optional)/Analyze Facility Condition Index Scenarios task..
2. If needed, use the Filter console to restrict the list of projects shown in the Select Assessment Project panel.
3. Click Show. 

   The Select Assessment Project panel shows all projects that meet the restriction you set, and that have at least one action with an action type of 'ASSESSMENT'.

4. Select the project that has the condition assessments that you want to evaluate scenarios for.

   If there are existing scenarios for the selected project, they appear in the Required Funding and Facility Condition's Index by Year panel.

5. To add a new scenario, click Add Scenario, and the Add Scenario to Project dialog appears. 
6. In the Add Scenario to Project dialog, type a name for the new scenario in the New or Existing Scenario Name list. The name you enter for the scenario must be unique for the project you select.
7. Change the Default Fiscal Year or accept the year that is shown. All assessment action items are deferred to this year, unless you select a different year for specific actions on the Edit Scenario Item dialog.
8. Click Save to create the scenario.

Step 2: Adjust Scenario Items

To defer some action items to a different year than the Default Year:

1. In the Required Funding and Facility Condition's Index by Year panel, under Project - Scenario Building section, select the scenario you want to edit.

   The Edit Scenario Items dialog appears, listing the assessment action items associated with the project you selected.

2. Select the check boxes for the action items that you want to defer to a different year than the default year, and click Edit Selected Items. To select all action items, select the check box in the column header.
3. In the Edit Scenario Item dialog, enter the fiscal year you want to defer these action items to.
4. Click Save.
5. If you want to select additional actions to be deferred to a different year, repeat steps 2 to 4 for those actions.

Step 3 Analyze FCI

After creating facility condition index scenarios, you can analyze the scenarios.

To analyze facility condition index scenarios:

1. Select the Capital Project Management/Capital Budgeting/Prioritize & Estimate/Analyze Facility Condition Index Scenarios task.

   The Analyze Required Funding and Facility Condition's Index by Year screen appears.

2. In the Select Assessment Project panel, select the name of the project for which you want to analyze Facility Condition Index scenarios.

   The Required Funding and Facility Condition's Index by Year section shows the following analysis for all scenarios created for the assessment project:

• The project and scenario name with the name of the building the project is associated with.
• The Average, Minimum, and Maximum Facility Condition Index that results from doing the repairs in the years chosen for the scenario, and the funding required.

3. To compare this scenario for different project, in the Filter console, select the scenario from the Action Scenarios list and click Show.

   The Required Funding and Facility Condition's Index by Year section lists the scenario analysis for all projects for that scenario.