The Lease Abstract report presents a high-level summary of your lease portfolio, and details for each lease, including a lease's average monthly costs, and the yearly net income by rentable area, a benchmark that provides a measurement of how expensive a leased space is in relation to the area being charged for.
You can use the Lease Abstract report in a variety of ways:
You access this report by selecting Lease Administration / Lease Portfolio / View Abstract...Lease.
This topic includes the following information:
The Lease Abstract report presents its information on the following tabs from which you can set a restriction and view report data:
When reviewing the financial reports, be sure to consider how the Filter console was completed. See Understanding Financial Analysis Reports for more information on how costs are selected.
Note: To set a custom date range, Select Other Date Range, and then enter a Start and End Date.
See Using the Filter Console for more information on using filter consoles.
Note: When you are using the ARCHIBUS Enhanced Global Feature Set, the Lease Administration Abstract reports present Base Costs, VAT Costs, or Total Costs (depending on your selection) in the currency you select. These reports show area fields using the unit of measure (Metric or Imperial) designated by the User Display Unit of Measure field entered in your User Profile.
The Lease Abstract Report includes several types of calculated fields:
For the Amount - Base Rent, Amount - Pct. Rent, Amount - Operating, Amount - Other Costs, and Amount - Tax fields, the report calculates a net income (income - expenses) value for each cost category's cost type.
For the average monthly cost fields, the program calculates each cost category as net income for the cost analysis date range set in the Filter console, then divides it by the number of months in the date range.
See Lease Costs section of the topic Cost Calculations for Reports for a description of these costs.
When the ARCHIBUS Enhanced Global Feature Set is enabled, you can generate the Lease Abstract report to show Total Costs, Base Costs, or VAT Costs using the currency you select. Just as when the ARCHIBUS Enhanced Global Feature Setis not enabled, the Lease Abstract report calculates base rent, operating costs, taxes, and utilities as a net income (income - expenses) value for each cost category's cost type. However, when the ARCHIBUS Enhanced Global Feature Set is enabled, the report shows this net amount as Total Costs, Base Costs, or VAT Costs depending on the selections you make to generate the report. See Selecting VAT Cost Types and Currency for Reports for a description of the cost fields used to show VAT costs in different currencies.
The Amount Security Deposit is entered as a Base Cost using the Budget Currency. It is shown in your User Default Currency. This field is not affected by the selections you make using the VATbuttons.
Note: The selections you make using the Currency and VAT buttons affect the cost fields shown on the Overview tab, but when you view the details for a property, building or lease, the Details tab always shows the amounts using Total Costs in the Budget Currency, regardless of your VAT and currency selections.