Deployment and Licensing Levels

The licensing and deployment policies enable you to obtain the new features and share them within your organization.

Application Connection Points (ACPs)

Within Web Central, you purchase access to ARCHIBUS on an application-by -application basis, and deploy using a concurrent user connection to the applications. These connections give access to the applications interface, including the Smart Client, Smart Client Extensions for AutoCAD and Revit, and the “Run Anywhere” application suite.

License Levels

The License Level feature of the ARCHIBUS licensing program enables you to identify and organize features that are appropriate for different users within your organization chart. For instance, you can filter views appropriate for self-service users requesting facility services, for craftspersons and managers moving workflows forward, for managers performing analyses, or for process owners and RE/IM/FM department staff that have responsibility for the business results delivered by an entire application .

The levels are:

License Level	Used By	Functions Provided via Forms and Reports	Example Features
Level 1 – ARCHIBUS Self-Service	Enterprise-wide employees	Portal forms for items such as: Work Requests Reservations Hoteling Requests Employee Locator	Forms for making Service Desk request and tracking its status.
Level 2 – ARCHIBUS Work Process	Department managers approving work Supervisors assigning work Craftspersons, contractors, or service providers performing work Administrators entering data	Approvals Department chargebacks Move and group move requests Data entry	Forms for approving Service Desk requests. Data entry form for an admin to enter Account Codes.
Level 3 – ARCHIBUS Analysis	Department managers analyzing their resource usage. Line managers analyzing the infrastructure costs. RE and FM managers tuning the portfolio for the business functions and missions	Dashboards Analyses What-if scenarios	Reports for analyzing how many requests your department made.
Level 4 – ARCHIBUS Process Owner	CRE, FM, or IM staff that anchor business processes Business process owners	Background data processes User and role management All application functions High-volume data load	Forms controlling how the application appears to Level 1, 2, 3 users Forms and reports users see Pick lists of options Business rules
CAD/BIM User	CAD or BIM Specialists	Views intended to be used by the Smart Client Extensions for AutoCAD and Revit	Creating jack, room, equipment asset symbols in CAD connected to the ARCHIBUS database.

Alternative Licensing Scenarios

While not generally available at this time, in the future, alternative licensing options such as by user-type levels, domains, or named user may be offered in various territories, language editions, or strategic accounts, on a case by case basis.

Licensed Deployment Levels. This option formally links the existing Deployment Levels to how ARCHIBUS, Inc. actually licenses and charges sites for use of the software. In this scenario, license levels divide the core features up by the depth of access that users of each type need, as per the chart above. This makes it easier for RE/IM/FM departments to collaborate with adjacent users, such as department managers, functional peer groups (that is, Accounting, Finance, others), and contractors.

Under the standard Application Connection Point (ACP) licensing, all users log in with equivalent access granted by the “Level 4 – Process Owner” level of access. However, a system administrator typically still limits access to features for particular users using the process assignments dialogs so that only the features appropriate to each user appear on their Dashboards or Process Navigators.
Domain Licensing. This option lets sites easily bundle all applications within a domain or all domains together. This makes it easier for RE/IM/FM departments to deploy new functional applications. Sites can leverage their existing data, for instance, information used in the Space Inventory & Performance application, for new applications, such as Move Management, without having to stop to procure new licenses.
Named Users. This scenario lets sites license ACPs by named user, meaning that the license can be used only by one particular ARCHIBUS User account.

Tip: Some partners have added their own applications (that is, afm_activities entries). If your database is pre-V19.1 ARCHIBUS, verify that you are using domain-style licensing and that all of your applications are assigned to a valid, licensed ARCHIBUS domain, such as the Space Management (AbSpace) domain.