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US Federal Property Registry

To promote the efficient use of Federal real property assets, Executive Order 13327 mandates the creation of a centralized real property database for Federal agencies that manage buildings, structures, or land. This executive order requires United States Federal agencies to record and maintain 25 data elements for all owned, leased, and otherwise managed real property assets.

The US Federal Property Registry application enables you, as a Federal agency, to manage the characteristics of properties in your real estate portfolio as required by this executive order. You can enter the 25 required data elements for your properties, and can track changes made to the data for each real property asset as a data transaction. To reduce errors, when data is initially entered, the data is not posted until the Business Process Owner approves the transaction.

The application facilitates the process of entering data and helps to reduce errors in data entry. For example, when you enter data for new properties, you select many entries from selection lists, reducing errors and the time spent on data entry. Each time a change is made to data for an asset, the change is recorded as a data transaction that must be approved or rejected before the data is posted. These data transactions help you easily track changes made to your inventory, as the details for approvals and rejections of data are automatically recorded.

US Federal Property Registry
Location	Real Estate Portfolio Management domain US Federal Property Registry application
Business Result	Reduced data errors as: Changes to portfolio items are easily tracked. Approval is required before data transactions are posted. Time Saving - adding or updating portfolio items is a simple process: Data is entered only once. Updates can be quickly and easily tracked. Increased ability to track data changes: All historical data transactions are stored. Date, time, and requestor's name are automatically recorded for each data transaction. Date, time, and approver's name for the last approved update are automatically recorded for each property asset.
Used By	Portfolio Managers Business Process Owners
Reasons for Automating	Because this application supports the data model defined by the United States GSA Office of Governmentwide Policy, it can be used as the core inventory and transaction management software for managing government real property assets. An approval process is built into the software: Approval is required before data is posted. Changes to your real property inventory are tracked automatically: Users can filter the view to show only recent changes. It is easy to distinguish actual changes from data entry errors, as data is posted only after the transaction is approved. Updating a portfolio item requires adding only the changed data elements, rather than adding all 25 data elements.
Prerequisite Applications	None
Results/Reports/Charts	Transactions by Requestor Transactions by Real Property Unique Identifier
Applications Using Results of this Application	None

The following are users of the US Federal Property Registry application:

User

Tasks

Process Owner

Manages real property inventory by:

Adding data for new properties.
Reviewing property information.
Updating data for existing properties by adding new data transactions.
Tracking changes by reviewing data transactions. Data transactions provide details for each change made to data for a real property asset.
Approving and rejecting data transactions.

Maintains background data: Enters Property Use and Agency Bureau Codes, so that this data is available in selection lists when users enter data for government real property assets.

Portfolio Administrator

Manages real property inventory by:

Adding data for new properties.
Reviewing property information.
Updating data for existing properties by adding new data transactions.
Tracking changes by reviewing data transactions. Data transactions provide details for each change made to data for a portfolio item.