Real estate practitioners need to model how they allocate space to their lines of business, to track the costs associated with their space, and to evaluate how their space needs will change over time. They need to compare their portfolio resources to their business needs at different points in time to do gap analysis.
You can use the Portfolio Forecasting application to quickly plan and allocate space over a time period. The application enables you to easily build a forecasting model by allocating floor area to organizational groups. You can manually add estimated areas for these groups, or the system uses areas derived from CAD drawings if available.
This model provides a top-down view of your space use by taking the total space used by your organizational groups, and rolling this area up to departments and division. The application provides a stack diagram chart to visualize space allocation over time, space gap analysis and headcount projection charts, and space analysis reports.
The application includes Cost Forecasting that enables the planner to project the cost of the space based on actual building costs, such as rent and maintenance. Costs are then allocated to organizational units based on their percentage of the overall building allocated area.
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Portfolio Forecasting |
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Location |
Real Estate Portfolio Management domain Portfolio Forecasting application |
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Business Result |
Multiyear forecasts of space allocation in a consistent format. Structured information that supports executive decision making for space planning and master planning. A time-saving process that enables you to quickly allocate space to groups. Annual cost projections by building with the ability to prorate these costs to business units based on the space allocation forecast. An easily developed space chargeback system. |
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Used By |
Executives Portfolio Managers Facility Managers Space Planners Move Planners |
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Reasons for Automating |
To efficiently model the current and future allocation of space. To quickly develop space reports and stack diagrams to provide data analysis and visualization that support decision making. To enhance the ability to forecast or project space use in the future. To develop a cost forecasting and chargeback system based on a building's real costs. To provide portfolio cost analysis reports by business unit and building to support decision making. |
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Prerequisite Applications |
Development of background data for sites, buildings, and floors. |
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Results/Reports
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Stack Diagram Department Analysis Reports Divisions by Building Matrix Reports Space Gap Analysis Chart Headcount Projection Chart Portfolio Cost Allocation to Business Units - Chargeback Department Analysis Reports Divisions by Building Matrix Reports Cost Breakdown Charts |
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Applications Using the Results of this Application |
None |
See Also