Open topic with navigation

System Administration / ARCHIBUS Administrator - Application Configuration

Defining Currencies and their Exchange Rates

Use the Define Currencies task to enter:

• The Payment Currencies in which you do business
• Your organization's Budget Currency that provides a consolidated view of your costs for budgeting.
• Payment Exchange Rates and Budget Exchange Rates for these currencies

To define currencies:

1. From the Process Navigator, select System Administration/ARCHIBUS Administrator - Application Configuration/Define Currencies task.
2. In the Currencies panel, click Add New.
3. Enter the following required information:
   Currency Code: Enter the three-alpha character ISO format for the currency, such as, USD for US Dollar, or CYN for Chinese Yuan Renminbi.
4. Currency Description: Enter the description for this currency, such as ‘US Dollars’, or ‘Chinese Yuan Renminbi." The Description appears in selection lists when users select currencies to generate reports.
5. Optionally, enter Comments, such as a list of the countries that use the currency.
6. To add the Budget Exchange Rate for this currency, in the Budget Exchange Rate panel, enter the following: required fields:

   Conversion Date - the date for which the exchange rate is effective

   Conversion Factor - the factor to use to convert this currency to the Budget Currency for the date you entered. The Destination Units is filled in with your organization's Budget Currency.

8. To add the Payment Exchange Rate for this currency, in the Payment Exchange Rate panel, enter the following required fields:

   Conversion Date - the date for the exchange rate

   Conversion Factor - the factor to use to convert this currency to the Budget Currency for the date you entered. The Destination Units is filled in with your organization's Budget Currency.

9. Click Save.

Entering the Unit Symbol for the Currency

You enter the Currency Symbol for a currency from the Smart Client. Using the Views tab of the Process Navigator, you select the ARCHIBUS Currencies table, and then use the Fields command to show the Currency Symbol field (afm_currencies.currency_symbol.). Enter the Unicode format for the currency symbol into the Currency Symbol field for the currencies shown in the table. The Unicode format can be obtained from the ISO Web site page. See the topic"Reviewing the Data in a Table" in the Smart Client User's Guide for step-by-step instructions for using the Views tab.

Note: When pasting Unicode characters directly into the afm_currencies.currency_symbol field, not all characters can be displayed in the ARCHIBUS Windows Client/Server application.
Examples of currency symbols that were unable to be displayed in ARCHIBUS Windows Client/Server:
THB Thailand Baht
SAR Saudi Arabia Riyal
NGN Nigeria Naira
The ISO characters display correctly in the Smart Client and Web Central.