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Workplace Services / Reservations

Using the Reservation Timeline

The reservation timeline is a tool for booking reservations of rooms and unique resources. You first use the restriction console to specify your search criteria. After conducting your search, you can review the available room arrangements or resources in the timeline. You can then book a room arrangement or resource that is available when you need it.

You can select a time zone from the Select Timezone list. This time zone is shown at the bottom of the timeline and provides a comparison to the time zone for the site for the selected room or resource. The timeline for the selected room or resource is shown at the top of the timeline.

Reservation Timeline

Note: The following image shows room reservations, but is also applicable to unique resource reservations.

The reservation time line appears as below:

Creating a Reservation

While you are creating a reservation, note the following:

• For a specified room arrangement or resource, place your cursor on the start time and drag the mouse until you reach the desired end time.
• While you are specifying a time period, the actual reserved time appears in green, while the set-up and clean-up times appear in yellow.
• A reservation time period (including setup and cleanup times) cannot overlap with existing reservations.
• The system prevents you from double-booking a room. For example, for a specified time period such as 1:00 to 2:00, you cannot reserve two different rooms.
• You can, on one resource reservation, reserve the same resource more than once but for different time periods. For example, suppose you are running an all-day training course and know that you will need a projector at 10:00 and again at 4:00. On one reservation, you can reserve the projector for these two time slots.
• After a reservation is made for a room arrangement, the system makes unavailable all other room arrangements for this room for this time period.

Reviewing and Editing Existing Reservations

Note the following about existing reservations:

• When you click the Edit button to edit an existing room reservation, the system displays reservations that you made in green. You can adjust these reservations by dragging the mouse over the selected time period. Note that you cannot cancel or copy a reservation from the timeline. For information on canceling and copying reservations, see Viewing and Editing Reservations.
• To add a new reservation, click on the desired time on the time line and drag as described above.
• Room reservations that have been created by others appear as blue blocks on the timeline. You cannot edit these.
• Click on a blue block to review detailed information on the existing reservation. For recurring reservations, the information displayed will be for the first of the remaining recurring reservations. In other words, if it is currently March 5 and there are recurring reservations scheduled for March 7, March 14, and March 21, then when you click on the March 7th blue block, the details for this reservation will be displayed.