Environmental & Risk Management / Compliance Management / Compliance Program Manager

Locations: Overview

The Compliance Management application gives you the option of associating specific facilities or geographic locations with regulations, compliance programs, or requirements. Doing so enables you to evaluate compliance by location, and to assess the risk of noncompliance at specific locations. You can also search for regulations, programs, and requirements by their associated locations.

Locations can be specified to the level that you need for tracking and reporting purposes. For example, you can generate the Compliance Programs Map report to show summary information for your compliance efforts from the Country to the Building level. Or, you can specify an Equipment ID or Room as the location for a requirement. For example, if a requirement is to perform an accessibility room survey, a room location can be added to the requirement for each room requiring the survey. Knowing the exact location enhances your ability to evaluate and follow-up if deadlines are not met.

Getting Started

To begin, the Compliance Program Manager reviews the regulations, compliance programs, and requirements, and determines the locations that should be associated with each component. The Compliance Program Manager then enters the locations for tracking.

There are a few ways to add locations and assign them to your compliance regulations, programs, and requirements:

Select location information and assign it to multiple regulations, compliance programs, or requirements at one time.
See Making Bulk Location Assignments and Updates.
Enter location information for a regulation, compliance program, or requirement when you enter its record:

A regulation is usually associated with a broad territory, such as a country, region, or state.

At the program level, you would typically assign the specific counties, cities, or sites that are participating in the compliance program.

Requirement locations are usually the most specific, as they describe the buildings, rooms, equipment, or employees that require some specific action or remediation to achieve compliance.

See Adding and Editing Locations for Regulations, Compliance Programs, and Requirements

Managing Information for Locations

Since locations are where the specific actions of your compliance programs take place, you might have certain documents, communications logs, events, or violations that are specific to a particular location. Using the Manage Compliance Locations task, you can associate documents, communication logs, events, and violations with a location to help you better assess your compliance efforts. See Managing Compliance Locations.

Locations and Events

If you assign multiple locations to a requirement, when generating events you can select to create a separate event for each location. For example, if you add a requirement for a room survey to evaluate accessibility issues and then associate a location for each room needing the survey with the requirement, you can generate a separate event for each of the room locations.

Compliance Locations for Chart and Map Views

For charting and mapping purposes, regulations are associated with the locations of their programs and requirements (as well as those locations directly assigned to the regulation). In the same way, compliance programs are associated with the locations of their requirements (as well as those locations directly assigned to the program).

For example, the Regulation Count by Location and Regulation Rank report includes locations for the regulation's programs and requirements in the count. The Compliance Programs Map includes counts for the program as well as the program's requirements, even if a requirement does not have the location directly added for it.