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System Administration / ARCHIBUS Administrator

ARCHIBUS Administrator - Users and Security Overview

ARCHIBUS Administrators - User and Security will find their documentation in both ARCHIBUS Help and ARCHIBUS System Management Help:

• the Add-In Manager section of the Contents of System Management Help
• the ARCHIBUS Web Central User's Guide/Add-In Manager section of the Contents of ARCHIBUS Help

The ARCHIBUS Administrator - Users and Security process is organized as follows:

License Management

Use these tasks to obtain information about the version of ARCHIBUS, the version of the database, current license usage, and current users:

• View Program Information and License Usage
• View Users Logged Into ARCHIBUS
• View Database Revision Number

Security Groups and Roles

• Add or Edit Security Groups: Create security groups that determine to which ARCHIBUS information a user has access. Security groups can control the Process Navigator entries a user can see, as well as the database fields a user can view and edit. For example, you can establish that only users in the Finance security group can view and edit the fields in the Employees table holding salary data, and only users in the Finance security group have access to the Analyze Finances application of the Building Operations domain.
• Add or Edit User Roles.Run this task to add new user roles, or edit existing ones.
• Assign Security Groups to Roles: Assign security groups to user roles. A user can be assigned to only one role, but that role can include up to ten security groups.
• Assign Processes to Roles -- Use this task to define what Process Navigator or Dashboard processes appear to users of each role when they sign in.You can also assign processes directly to users, however, most sites prefer the role assignments as they are easier to manage.

See also "Getting Started with Roles, Users, and Processes" in ARCHIBUS System Management Help.

User Management

• Add or Edit Users: Run this task to add or edit information for new users.
• Edit My Favorites List: Users may wish to put frequently-used tasks on a favorites list so that they can easily access them without drill down through the Process Navigator.
• Assign Processes to Users: Run this task to determine the Process Navigator entries (processes and roles) for a particular user.  
• View Users and Processes: View a list of all users and the applications and processes to which they are assigned. The screen is initially sorted by User Name, but you can change the sort to application or process.
• View Users by Process: Select an application and then a process to see the users assigned to it.
• Create User Identities from Employees/Synchronizing Users and Employee Identities: The ARCHIBUS Users table and the Employees table both hold information about ARCHIBUS users. Use these tasks to synch your user and employee data and set up email addresses to support the system's automatic email notification features.
• Password-related tasks: These tasks are documented in ARCHIBUS System Management Help.