document

A file associated with a record that users can access using the ARCHIBUS document management system. Users can view a document. If they have editing permissions, they can also check out a document for editing, lock and unlock it, and check in a revised version.

A document is entered into the system using a document field. For example,

an Equipment Standard record can include a document field for storing a scanned version of the equipment maintenance manual
a Lease record can include a document field for storing a Word file holding the lease contract
the Employees table can include a document field holding an image of the employee.
in Service Desk, the Activity Log Items table includes a Document field for storing redlined floor plan drawings. For example, you can mark on a floor plan drawing a specific location needing attention and save this drawing as a document for the service request.

Additionally, mobile app users can use the camera feature of some ARCHIBUS mobile apps to photograph areas. When the user syncs the mobile device, the system stores these images in the corresponding document fields of the appropriate table, such as in the Document field of the Work Requests table.

The System Administrator at your site determines:

the types of files (pdf, doc, xls, txt, etc.) that can be associated with records
whether the system supports tracking multiple versions of the document