ARCHIBUS users setting up meetings and appointments in Microsoft Outlook may wish to integrate the ARCHIBUS Reservation features so that they can reserve rooms right from Outlook at the time that they establish their meetings. To meet this need, ARCHIBUS provides the Reservations Plug-In for Microsoft Outlook. The Plug-In screens are available from Outlook's default Appointment view. By means of Web Services, the Plug-In queries available rooms from ARCHIBUS Web Central, requests reservations for rooms, and updates and deletes reservations.
You can deploy the Reservations application using the ARCHIBUS Outlook Plug-in and Exchange integration. When having both the Outlook Plug-in and also Exchange integration configured, there's no direct interaction from Web Central to Exchange when creating reservations with the Outlook Plug-In. Rather, Outlook connects to Exchange directly to save the meeting. See Configuring the Reservations Application with Exchange Integration.
The ARCHIBUS Plug-In for Outlook ships with resource DLLs compiled for French, German, Spanish, Dutch, Italian, Simplified Chinese, and English. The Plug-In loads the appropriate DLL based on the workstation operating system.
For all licensing types, if the computer's user is an ARCHIBUS user, and the Outlook Plug-In is installed and enabled, ARCHIBUS will sign out a license whenever Outlook is opened, even if the Plug-In isn't in active use. This is because the Outlook Plug-In performs a connection test when Outlook is started, and this consumes a license. The license will stay signed out until it times out on the server. Sites typically set a ten minute timeout on the server that is designated for ARCHIBUS Reservation users.
After start-up, the Outlook Plug- In will again sign out a license in the following circumstances:
Note: If a license is not available when a meeting organizer changes a meeting via OWA , this change is not processed by the Exchange Listener, and the organizer doesn't receive a notification.
When you install it, the Outlook Plug-in is enabled by default. You can manually disable it using the Outlook COM Add-in Manager.
If you open Outlook, but do not have the ARCHIBUS Reservations Outlook Plug- In installed and enabled, Outlook will not sign out a license.
You don’t need a license for each attendee, only for each Outlook Plug-In user, and each Web Central / mobile user.
When using the Plug-In for Microsoft Outlook, Web Central must use one of the single sign-on configurations. See SSO Authentication.
If Web Central is configured to use Remote User with IIS authentication, the OutlookPlugin.dll.config needs to be modified adding AuthenticationType=”Windows”, as per below.
<Settings DefaultAppServerLocation="http://servername/archibus/" DefaultProject="HQ-Sybase" RememberCredentials="false" > <AppServerLocationHistory> <add AppServerLocation="http://servername/archibus/"> <Authentication AuthenticationType="Windows" /> </add> </AppServerLocationHistory> </Settings>
Note: The trailing slash after /archibus/ is required for both attribute values in this configuration.
The System Administrator sends out a link to the setup.exe program for the Plug-In on the network (e.g. \\fileshare\tools\archibus\room reservations\setup.exe). The URL to the ARCHIBUS Web Central program and project ID are set by the Admin in the room-reservation.install.properties file, see Layout of the room-reservation.install.properties File.
Setup.exe reads the room-reservation.install.properties file and updates the ARCHIBUS\xx.x\Outlook Plugin\OutlookPlugin.dll.config file.
Before the installation starts, the room-reservation.install.properties file must be located in the same folder as setup.exe . The internal customer runs the installation.
As the Admin, you have two options for deploying the client application over the network:
Use \remote-client-install\msi-install\*.msi
Note: The URL to the ARCHIBUS Web Central application and the Project ID can also be changed by editing the OutlookPlugin.dll.config file available in the Outlook Plugin installation directory.
Set “DefaultAppServerLocation” to your ARCHIBUS server address
Set “DefaultProject” to the ARCHIBUS Project you want to connect to
Note 2: The ARCHIBUS Outlook Plugin log is available at: C:\Users\”Username”\AppData\Roaming\ARCHIBUS\22.1\OutlookPlugin.
The Administrator has two options:
Note: For information on forming the Command Line, see How to Form the Command Line and below examples of Silent Install/Uninstall through command line
Set the following properties:
WEBC_URL=”http://<serverName>:<port>/archibus/” , PROJECT_ID=” HQ-Sybase”.
REM INSTALL - To install, run the following command:
msiexec /I "<FileName>.msi" WEBC_URL="http://<serverName>:<port>/archibus/" PROJECT_ID=”HQ-Sybase” ADDLOCAL=ALL ./l*v ".\<LogFileName>
REM DE-INSTALL
- To uninstall,run the following command:
msiexec /X <Product Code>
where Product Code is the Product Code for the release you are uninstalling. You can find the Product Code in the Windows Registry after installation, under HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows\CurrentVersion\Uninstall\.
Before deployment, open the provided msi db and manually set the above properties (for instance, use Orca to edit the msi db).
The System Administrator distributes them in the same way as for Installation. Only version signed deliverables are being updated; the preferences files are preserved. See the Minor Upgrades discussion below.
The major version upgrade installation and the parallel deployment are not supported. To upgrade to a new version, the Admin has to uninstall the previous one and install the new one.
Minor upgrades are fixes within the same version.There are two situations:
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