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Space Planning & Management / Strategic Space Planning / Use Cases
Real Property & Lease Management / Advanced Portfolio Forecasting / Advanced Portfolio Forecasting / Use Cases

Plan for Space Based on a Growth Forecast

Some organizations divide their forecast, particularly business and division level forecasts, between cities or campuses (as they can often reasonably move departments between buildings in the same city or campus to level demand between departments).

You have to maximize space utilization for dozens of facilities across the campus.

You know that consolidations of even a few thousand square feet of space can significantly lower lease and operating costs.

You have an immediate space allocation challenge due to a new growth forecast:

Sales department will increase in headcount from 500 to 700 over the next two years;

Area/seat will continue to be 200 sq. ft.

However, management has developed an AWS strategy, and has decided that the sales department employees will share space in a 2:1 employee/seat ratio.

The Marketing department will have its space reduced by 50% without any headcount change.

The building currently occupied by the two departments will have its lease terminated next year.

You want to experiment with allocation scenarios that will meet the above requirements while fostering collaboration between the sales and marketing departments.

You want to recommend beneficial space allocation changes to management once you have generated scenarios you think will achieve these goals.

Step 1: Open Space Scenario that was created initially with baseline inventory of building BOSA. This scenario’s baseline was at the department level

Step 2: Doing a targeted search, you find that building BOSB is a possible candidate to relocate the departments from building BOSA. Add BOSB to the scenario

Optional Step: Click on a element in the stack plan for any floor to view its floor plan

Step 3: Observe stack plan and look for opportunities to relocate depts. Drag and drop Engineering Dept. from BOSB-03 to BOSB-02 and associate this action with an event.

Step 4: Convert partial unavailable space on BOSB-01 and partial unavailable space on BOSB-03 to Usable-Owned Space. This will make all 3 departments from building BOSA fit into building BOSB. This shows BOSB stack plan after partial unavailable space on BOSB-01 and partial unavailable space on BOSB-03 have been converted to Usable-Owned Space

Step 5: Reduce Marketing dept. space allocation on BOSA-01 and BOSA-02 by 50% to comply with 2:1 employee seat ratio

Step 6: Complete all the stack moves

Step 7: After completing adding allocation events for the scenario, review Space Gap for the scenario

Step 8: Print Scenario Details To PPT For Distribution To Management Team