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Building Operations / Preventive Maintenance / Maintenance Manager

Suppressing Overlapping Schedules

When defining maintenance procedures with the Define Procedures, Steps, and Resources task, you may wish to suppress schedules that overlap and that provide redundant information.

An example is a quarterly PM and a monthly PM procedure for the same piece of equipment, each which generates a work order every three months, where the quarterly instructions are a superset of the monthly instructions. You can identify the monthly procedure as one that should be suppressed – that is, it should not generate a Work Order – if it overlaps in time with the quarterly procedure for the same equipment or location.

To suppress a procedure's schedule, you edit the procedure that will over-rule the conflicting procedure. In the above example, you edit the quarterly procedure to specify that it suppresses the monthly procedure.

To suppress a procedure with an overlapping schedule:

1. Load the Define Procedures, Steps, and Resources task.
2. In the left pane, click on a procedure for which schedules from other procedures should be suppressed.
3. In the right pane, locate the PM Procedures to Suppress option, and click on the ellipses button.
4. The system presents the "Select PM Procedures to Suppress" pop-up with suggestions of procedures that you may need to suppress. The system determines which procedures to present for possible suppression by finding those that contain the same equipment standard and those that contain the same procedure type.
5. Choose a procedure to suppress and click OK.
6. The system lists this procedure in the PM Procedure to Suppress option, as shown in the below image.
7. If this procedure overrides multiple procedures, the system lists all of the suppressed procedures in the field, separating them with commas.

To check if a procedure is suppressed:

1. Load the Define Procedures, Steps, and Resources task.
2. In the left pane, click on a procedure.
3. In the right pane, locate the PM Procedures to Suppress option.
4. The system notifies if that the procedure is suppressed by a related procedure.