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Space Planning & Management / Space Inventory & Performance / Space Manager / Space Console (non-transactional)
Space Planning & Management / Personnel & Occupancy / Manager / Space Console (non-transactional)

Generate a Move Order for Moving Multiple Employees

If you have a license for the ARCHIBUS Enterprise Move Management application, directly from the Space Console you can select the employees to move and their new locations and then generate a group move order or add the employees to an existing move order.

With this feature, you don't change the employees' room assignments using the Space Console; instead, you use the Space Console to choose the employees to move and their new locations, and then the Space Console passes this information to the Move Management application, where you can use all the application's features -- such as routing moves for approval, planning the move using move scenarios, moving an employee's associated equipment, tracking moves for generating churn statistics, and so on -- to carry out the move.

If you don't have a license of the Enterprise Move Management application, the Space Console does not offer the Create Move Order button and options.

Procedure

1. Use the Space Console to choose a set of employees that you want to manage with one move order. This set of employees should be a set of employees that you want to manage with one move order, such as employees who need to move because they are part of a new project or a department reorganization.

   Select thee employees to move and their new locations by dragging employees to rooms on the floor plan, selecting a room on the floor plan for a selected employee, or working with the Waiting Room. All of these actions create a list of pending changes that appear in the Pending Employee Assignments form. For information, see Change Room Assignments of Employees.

2. Once you have the employees you want to group together into one move order listed in the Space Console's Pending Employee Assignments form, choose the Create Move Order button, from which you can select Add to Existing Move Order or Create New Move Order.
   
   
   
   
3. If you choose Create New Move Order, the system presents a form so that you can complete information about the move order. Assign a project code that will clearly identify this project when viewed in Move Management. Also be sure to enter the date by which the move must be completed.
   
   
4. If you choose Add to Existing Move Order, the system presents a list of created or requested move orders so that you can choose the move order to which to add the selected employees. The system alerts you if the employees that you selected to add to this move order are already assigned to it.
5. With either an existing or new move order, once you process the move order form, the system routes the request to the Enterprise Move Management application, which will now handle it. The Space Console cancels the pending employee assignments and closes the Pending Employee Assignments form because the employee reassignment will be handled by the group move order. The system updates the drawing to return any employees that were just dragged-and-dropped to new locations to their initial locations (as if a cancel occurs).