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System Administration / ARCHIBUS Administrator - Users and Security

ARCHIBUS Administrator - Users and Security Overview

ARCHIBUS Administrators - User and Security will find their documentation in:

• the Add-In Manager section of the Contents of System Management Help
• the ARCHIBUS Web Central User's Guide / Add-In Manager section of the Contents of ARCHIBUS Help

The System Administration / ARCHIBUS System Administration / ARCHIBUS Administrator - User and Security role is organized as follows:

License Management

Use these tasks to obtain information about the version of ARCHIBUS, the version of the database, current license usage, and so on:

• View Program Information and License Usage
• View Users Logged Into ARCHIBUS
• View Notifications Log
• View Data Events Log
• View Database Revision Number

Security Groups and Roles

• Add or Edit Security Groups: Create security groups that determine to which ARCHIBUS information a user has access. Security groups can control the Process Navigator entries a user can see, as well as the database fields a user can view and edit. For example, you can establish that only users in the Finance security group can view and edit the fields in the Employees table holding salary data, and only users in the Finance security group have access to the Analyze Finances application of the Building Operations domain.
• Add or Edit User Roles. Run this task to add new user roles, or edit existing ones.
• Assign Security Groups to Roles: Assign security groups to user roles. A user can be assigned to only one role, but that role can include up to ten security groups. Any change in security groups or their assignments to roles requires that you select the Flush Cached User Accounts and Roles button, located in the upper right corner of the view. See Flush Cached User Accounts and Roles
• Assign Processes to Roles or Users: Run this task to determine the Process Navigator entries (processes and roles) for a particular user.  

See also Getting Started with Roles, Users, and Processes in System Management Help.

User Management

• Add or Edit Users: Run this task to add or edit information for new users.
• Edit My Favorites List: Users may wish to put frequently-used tasks on a favorites list so that they can easily access them without drill down through the Process Navigator.
• View Users and Processes: View a list of all users and the applications and processes to which they are assigned. The screen is initially sorted by User Name, but you can change the sort to application or process.
• View Users by Process: Select an application and then a process to see the users assigned to it.
• Create User Identities from Employees/Synchronizing Users and Employee Identities -- The ARCHIBUS Users table and the Employees table both hold information about ARCHIBUS users. Use these tasks to synch your user and employee data and set up email addresses to support the system's automatic email notification features.
• Synchronize User and Employee Identities
• Password-related tasks: See Using the Reissue Password Wizard in System Management Help.