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ARCHIBUS Smart Client / Asset Management / Asset Portal / Furniture

ARCHIBUS Smart Client / Asset Management / Asset Management / Furniture Standards Process

ARCHIBUS Smart Client / Asset Management / Enterprise Asset Management / Furniture Standards Process

Furniture Process (Asset Portal)
Furniture Standards Process

With the Furniture process, you can develop a furniture standards inventory or a tagged furniture inventory, and can make key furniture data viewable over the Web from both Web Central and the Smart Client. This data can include furniture standards, and furniture details, such as the division, department, and employee using the furniture, the furniture location, and the furniture status and use. See Choosing a Furniture Inventory Method.

You can also optionally choose to represent your furniture in CAD floor plan drawings. This enables you to graphically see the locations of your furniture items and enables those servicing these items to know exactly where they are located on the floor. For a discussion of when to develop an alphanumeric-only inventory and when to develop a CAD-based inventory, see Getting Started with Asset Management.

Those users with appropriate access can also edit key equipment information.

Workflow for Creating a Furniture Standards or Tagged Furniture Inventory

When working from any of the Asset Management applications - Asset Portal, Asset Management, or Enterprise Asset Management - you can develop a tagged furniture or standards furniture inventory. For a furniture standards inventory, you must work from the Smart Client. This is described in the following procedure.

1. Develop basic information about the types of furniture in your facility by completing the Define Furniture Standards task of the Background Data process. Furniture standards make it easier to track and update your furniture inventory.
2. Develop your tagged furniture or furniture standards inventory. There are a few methods:

• Define furniture inventories using Smart Client grid views. Grid views are an efficient way of working when bulk-editing data.
  • Define Tagged Furniture by Floor
  • Define Tagged Furniture by Department
  • Define Furniture Standards by Floor

    Note: You develop a furniture standards inventory from the Smart Client using the Define Furniture Standards by Floor task. You cannot develop a furniture standards inventory from Web Central. When developing a tagged furniture inventory, you can work from either Web Central or from the Smart Client.

• Define tagged furniture using a Web-based form. From Web Central, you can add and edit data for your tagged furniture. See View and Edit Tagged Furniture.
• A CAD specialist creates tagged furniture plans and furniture standard inventory plans by graphically depicting your furniture items with asset symbols in floor plan drawings.
• Draw Tagged Furniture
• Draw Furniture Standards

4. Review and analyze your tagged furniture and furniture standards inventory data. See Furniture Standard Inventory reports and Tagged Furniture Inventory reports.

   Note: When working from the Enterprise Asset Management or Asset Management applications, you access reports for tagged furniture from the Reports button on the consoles. To access reports for your furniture standards inventory, use the Furniture Standards process.

5. Once you develop a furniture inventory, you can add cost information and calculate depreciation for it using the Depreciation process. See Depreciation Process Overview.

   Note: When working from the Enterprise Asset Management or Asset Management applications, in addition to using the Depreciation Process to set up and calculate depreciation, you can use the Asset Lifecycle Console to review and calculate depreciation. See Reviewing and calculating depreciation data.

6. Asst Disposal. When working from the Asset Management or Enterprise Asset Management applications, you can evaluate furniture for disposal, determine how to dispose of it, and update your inventory using the Asset Disposal Console.

Furniture Standards Inventory Process

Working from the Asset Management or the Enterprise Asset Management applications, you can use the Furniture Standards Inventory to review the following reports for your furniture standards inventory:

• View Furniture Standards Book
• View Room Plan with Furniture Standards
• View Furniture Standards Inventory Count by...

See Furniture Standard Inventory Reports.