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Environmental & Risk Management / Emergency Preparedness / Business Process Owner

Creating a Recovery Team List

You can designate key personnel to be part of a recovery team – a group of employees that have specific responsibilities in the event of an emergency. For example, each division in your company can designate one employee to be a recovery team member. This person is responsible for verifying the safety of the employees in their division, although they may have other responsibilities as well.

To create a recovery team list:

1. On the Process Navigator, move to Define Recovery Team.
2. To edit an existing recovery team, select it from the top pane and edit its data in the bottom pane. To create a new recovery team for a division that does not yet have one, choose Add New.

Note: You can specify only one recovery team member per division. If a division already has a recovery team member specified, the system prohibits you from creating a new record for this division.

3. Complete the following fields:

• Responsible for Division Code – For a new entry, select a division from the validating Divisions table to indicate the division for which the Recovery Team Member (specified below in the Employee Name field) is responsible. For example, if Recovery Team Role is set to Team Member, this field is set to Finance, and Employee Name is set to Allison Abernathy, then Allison is the Recovery Team Member responsible for verifying the status of each employee in the Finance division.
• Recovery Team Role – Select "Team Member" from the enumerated list. You can designate only one Team Member per division. (The other values for this field, First Escalation Contact, are used for developing the escalation contact list.)
• Employee Name – Choose the employee to be part of the recovery team by selecting an employee from the validating Employees table.

3. Once you enter the Employee Name, the system will complete the remaining fields with information about this employee from the Employees table.

Once you develop your recovery team list, you may want to run the Risk Management/Emergency Preparedness/Business Process Owner/Define Recovery Team task. This task lists all the employees assigned to each Recovery Team Member so that recovery team members can update the status of employees in the event of an emergency and access their emergency contact information.