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System Administration / ARCHIBUS Administrator - Application Configuration

Defining Currencies and their Exchange Rates

If using the Enhanced Global Feature Set, you must define currencies and their exchange rates. You must enter:

• The Payment Currencies in which you do business
• Your organization's Budget Currency that provides a consolidated view of your costs for budgeting.
• Payment Exchange Rates and Budget Exchange Rates for these currencies

Procedure

1. Select System Administration / ARCHIBUS Administrator - Application Configuration / Define Currencies task.
2. In the Currencies panel, click Add New.
3. Enter the following:
   •  Currency Code using the three-alpha character ISO format for the currency, such as, USD for US Dollar, or CNY for Chinese Yuan Renminbi.
     
   • Currency Description: Enter the description for this currency, such as ‘US Dollars’, or ‘Chinese Yuan Renminbi." The Description appears in selection lists when users select currencies to generate reports.
   • Optionally, enter Comments, such as a list of the countries that use the currency.
4. To add the Budget Exchange Rate for this currency, in the Budget Exchange Rate panel, enter the following: required fields:
   • Conversion Factor - the factor to use to convert this currency to the Budget Currency for the date you entered. The Destination Units is filled in with your organization's Budget Currency.
   • Conversion Date - the date for which the exchange rate is effective

5. To add the Payment Exchange Rates for this currency, in the Payment Exchange Rate panel, enter the following required fields:

   • Conversion Factor - the factor to use to convert this currency to the Budget Currency for the date you entered. The Destination Units is filled in with your organization's Budget Currency.
   • Conversion Date - the date for the exchange rate

6. Click Save.

Entering the Unit Symbol for the Currency

You enter the Currency Symbol for a currency from the Smart Client. Using the Views tab of the Process Navigator, you select the ARCHIBUS Currencies table, and then use the Fields command to show the Currency Symbol field (afm_currencies.currency_symbol.). Enter the Unicode format for the currency symbol into the Currency Symbol field for the currencies shown in the table. The Unicode format can be obtained from the ISO Web site page. See the topic" Reviewing the Data in a Table" in the Smart Client User's Guide section of the online help for step-by-step instructions for using the Views tab.

Note: When pasting Unicode characters directly into the afm_currencies.currency_symbol field, not all characters can be displayed in the ARCHIBUS Windows Client/Server application.
Examples of currency symbols that were unable to be displayed in ARCHIBUS Windows Client/Server:
THB Thailand Baht
SAR Saudi Arabia Riyal
NGN Nigeria Naira
The ISO characters display correctly in the Smart Client and Web Central.