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Provide Users with Access to ARCHIBUS Workplace

Users of ARCHIBUS Workplace can be internal employees, outside contractors, craftspersons, and so forth. Create a record in the ARCHIBUS Users table for any person who you want to access ARCHIBUS Workplace and receive email notifications. Then, supply this user with the URL in a format: http://localhost:8080/archibus/workplace.

Typically, a party designated as an ARCHIBUS user will also exist in one of three ARCHIBUS tables:

• Employees
• Craftspersons
• Vendors

The email address is the link between the above tables and the ARCHIBUS Users table; the address must be the same in both tables.

Sign in as a guest

Any user can access ARCHIBUS Workplace by selecting the "Sign in as Guest" option on the ARCHIBUS sign-in page. For details, see Signing into Workplace.

Create a user with access to ARCHIBUS Workplace

1. Enter users into the ARCHIBUS Users table and assign them a user role of GUEST.
2. Enter the user in the Employees table, Craftspersons table, or Vendors table using the same email address as you entered in the ARCHIBUS Users table.
3. In the Employees table, upload an employee photo so that it can display in the User section of ARCHIBUS Workplace, along with other key user data.

4. Supply this user with the URL in a format: http://localhost:8080/archibus/workplace.

Set up a department manager to access ARCHIBUS Workplace manager features

Department managers have a slightly different Workplace interface which provides the ability to:

• move multiple employees
• request a move for a team member
• release the office space of an employe leaving the company
• add new employees to the department list.

Procedure

There is not a special role for department managers. Employees established with the below procedure have access to the manager features of ARCHIBUS Workplace.

1. Define an employee in the Employees table and set the Manager field to this employee.
2. In the Departments table, set the Department Head field to this employee.
3. Add this employee as a user in the ARCHIBUS Users table.
4. Supply this user with the URL in a format: http://localhost:8080/archibus/workplace.

Sample Self-Service user

The sample HQ database ships with the AE user, who is assigned the GUEST role and can access ARCHIBUS Workplace as a self-service user. You can experiment with ARCHIBUS Workplace by signing in as this user: