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Space Planning & Management / Space Inventory & Performance / Space Manager / Space Console (non-transactional)
Space Planning & Management / Personnel & Occupancy / Manager / Space Console (non-transactional)

Find the Data and Floor Plans that you Need

To help you find the data that you require, use the Space Console's search features to restrict the data displayed by the Space Console. You can search on many properties, such as vacancy, capacity, room size, department assignment, floor, room number, and so on.

When you search, you receive data pertaining to the locations that match your search criteria. For example, if you search for a specific department, the Space Console displays only:

floors containing rooms assigned to this department
rooms assigned to this department
employees located in rooms assigned to this department
room categories and types of rooms that are assigned to this department.

Tip: If you want to search for employees regardless of their room location, you can you the Smart Search console located in the Rooms tab and Employees tab. For information, see Finding Employees and Rooms with Smart Search.

Once you set a filter, the system updates:

the list of floor plans to show only those floors whose rooms meet the restriction you specified.

the list of data in the Details tabs at the bottom of the Space Console to show only the data matching the search. If you wish to show all the data for these tabs, clear the Apply Filters option, which is automatically selected. The Apply Filters option is available from a tab's funnel-shaped icon.

The restriction stays in effect as you switch between Space and Occupancy modes, or between the Space Console's Details tabs.

This topic has the following sections:

Basic procedure
Enter search criteria in the search box
Search on multiple attributes using the Advanced Search form
Use a previously-entered search
Clear a search
Search by site plan
Search by map
Next steps

Note: You can control whether or not when the Space Console opens it automatically includes all of the project's space information in the Console (the default operation); or, if it presents an empty Space Console and you use search features to restrict the project information. In deployments with hundreds of buildings and thousands of floors, the Space Console can open slowly if it must display space information for the entire project; showing an empty Space Console enables the Space Console to more quickly load. The AbSpaceRoomInventoryBAR.SpaceConsoleLoadDataOnOpen application parameter controls whether or not the Space Console shows all space information when it loads. However, the AbSystemAdministration.DemoMode application parameter overrides AbSpaceRoomInventoryBAR.SpaceConsoleLoadDataOnOpen. When the demo mode parameter is active (set to 1), the Space Console ignores the SpaceConsoleLoadDataOnOpen parameter and always opens showing data. To set these parameters, run the Configure Application Parameters task, which is on the Process Navigator at: System Administration / Archibus System Administration / Archibus Administrator - Application Configuration / Configure Application Parameters.

Basic procedure

To search for floors and restrict the data in the Details tabs:

Clear any previous filter with the Clear button on the Advanced Search form, or by clicking the "x" in the Search box.
Enter the search values in the search box, the Advanced Search form, or select an existing filter from Recent Search.
The Space Console presents a list of floors whose rooms meet this criteria.
Choose a floor from the list, and Space Console loads the floor plan and the Space Console's Details tabs report on data for this floor. The Space Console highlights the floor according to your search criteria.

Note the following about loading the floor plan:

Once you select a floor from the list, the Space Console displays it in the right pane and highlights it according to the criteria you entered. For example, if you searched for all floors of a department by entering "ENGINEERING", and then select a floor plan, the Space Console highlights the rooms in the floor plan by their ENGINEERING departmental assignment.
If you search by multiple items, the Space Console highlights according to this order: Employee, Room, Team, Department, Division, Room Type, Room Category, Occupancy.
When your search criteria returns only one floor, the Space Console automatically selects the floor in the floor list and loads the floor plan. For example, if you enter one floor or enter one employee in the Advanced Search box, the search results will return one floor. The Space Console immediately loads this floor plan, collapses the floor list, and highlights it according your search criteria.
If a floor plan is already displayed and you do not search for another floor, the Space Console highlights the current floor planaccording to your search criteria.
When you search for an employee, the Space Console sets to Occupancy mode and highlights the employee's room on the floor plan

The below sections outline the various ways to search for and restrict data.

Enter the search criteria in the search box

You may know the exact floors or characteristic of floors (room categories, divisions, departments) that you want to examine. In these cases, you can directly type a sequence of characters to search for floors containing rooms whose Site, Building, Floor, Division, Department, or Room Category identifying fields and corresponding description fields (Building Name, Site Name, Division Name, and so on) match the value you enter in the box.

With this method of searching, the Space Console returns a list of floors that meet your criteria. You can then select a floor from the list. For example, type in HQ-19 to access the floor plan for this floor.

Or, type REGIONAL to list all the floors on which a room with a REGIONAL department is located; that is, the Room records have a value that contains the character sequence "REGIONAL" in the Department Code or Department Name fields. You can then choose a floor from the resulting list.

Rather than typing the complete value, you can enter a few characters and press Enter. For example, suppose you are not sure of the exact name of a division but you know that it includes some form of the word "business." You can type "BUS" followed by Enter to receive a list of floors whose values have these characters.

Note the following about using the search box:

The search is a case-insensitive and exact.
You can use " " for multiple-word searches, such as "SOFTWARE ENGINEERING".
The search checks values in the Rooms table for all the search fields: Site Code, Building Code, Floor Code, Division Code, Department Code, and Room Category Code as well as their corresponding description fields (Building Name, Site Name, Division Name, and so on).
The search returns floors whose rooms contain the entered text as part of their value. For example, if you enter LAB you will receive floors that have rooms whose Room Category is LAB as well as all the floors in the SRL building, since the Building Name value, "Singularity Research Laboratory" contains the sequence "LAB."

To reactivate the search

Once you load a floor plan, you may want to return to the list of floors that your search displayed. Click in the search box to reactivate the search and display the list of floors. For example, if you search on HQ and select HQ-19 from the list of floors, you can click the search box to redisplay the list of floor for HQ.

You can also select it from the Recent Search list, as discussed later in this topic.

To clear the search box

When the search box displays your entry (such as "regional" in the above image), you can click the "x" icon on the right portion of the search box to clear the search box.

Search on multiple attributes using the Advanced Search form

To make a more specific search, use the Advanced Search form, available from the Advanced Search button. The form offers several fields, enabling you to create a very specific search. For example, in the below image the user is searching for floors that contains rooms assigned to the ACCESSORIES-SALES department that do not have any occupants (the Vacant Rooms option is checked). Since this is a frequent search that the user makes, they have saved it and entered a description so that they can access it in Recent Searches.

You can also use this form to search for employees and teams, options which are not available from the Search box.

The Advanced Search option displays the list of floors meeting your search criteria in the floor list. You can then select one or multiple floors from the list. For example, the below image shows the floor list after using Advanced Search to search on building HQ. You can now select one or multiple floor plans to display by choosing their check boxes.

Advanced Search options

The Advanced Search form offers the following options for controlling the list of floors presented in the Space Console's floor list.

Option	Description
Site Building	Select the site or building for which you want to see a list of floors. After you enter a value for these field, all other filter fields such as Floor, Room are restricted only to the specified site or building.
Floor	Choose a floor from the list of floors in the project. If you have already selected Site or Building, the list of floors available to choose from will be restricted to floors located in the specified site or building.
Room Category Room Type	You may want to see floors that contain a certain type of room or room category, such as all floors that have Kitchens. The list isrestricted by the values from other fields, such as Site, Building, Floor, Division, Department and "Unassigned Department" (if checked).
Division Department	To find all floors whose rooms are assigned to a specific division and/or department, choose the division and/or department from validating lists.
Employee	Enter one or more employees. When you process the Advanced Search form, the Space Console loads the floor plans of the rooms housing these employees and highlights their assigned rooms. The Space Console sets to Occupancy mode and lists basic information about the employees in the Employees tab.
Exclude Hoteable Rooms	When searching for floors with rooms to which you will assign employees, you may want to exclude hotelable rooms because they are not designed to permanently house and employee. A hotelable room is a room whose Is Hotelable? value is set to No
Unassigned Categories Unassigned Divisions	You can locate rooms that are not assigned to divisions, or whose use is not specified (room category) by using the Unassigned Categories and Unassigned Divisions options. For example, when allocating space to your organization, you will want to know the rooms not yet assigned to a division or department. Likewise, you will want to know which rooms are not yet specified for use and do not have a room category assigned to them.
Team As of Date	If the Space Console is set to show team space (specified with the View Settings option), the form presents options for filtering by teams. You can filter on As of Date and Team options to show the floors that contains room that belong to that team, on that date. Once you select the floor, the Organizations, Rooms Categories, and Rooms tabs will reflect this team.
Team without Members Team Unassigned to Rooms	When these options are checked, the Teams are restricted to those that have not been assigned to any rooms or do not have any assigned employees.
Vacant Rooms	Often, you will want to perform a simple query showing vacant rooms. A vacant room is one that is defined as occupiable per its room category, its Employee Capacity is 1 or more, and the occupancy count is 0.
Rooms with Available Seats	Set this option to see floors with rooms that have available seats. The room with available seats is one that is defined as occupiable per its room category, its Employee Capacity is 1 or more, and its occupancy count is greater than 0 but less than its capacity.
Rooms at Capacity Rooms Exceeding Capacity	Rooms at Capacity are fully occupied. This means that the room is defined as occupiable per its room category, its Employee Capacity is 1 or more, and the occupancy count is greater than 0 and equal to its Employee Capacity. Rooms Exceeding Capacity are rooms that are defined as occupiable per the room category. the Employee Capacity is 1 or more, and its occupancy count is greater than its Employee Capacity.
Floors with Total Areas Floors with Total Rooms	Whereas the other options are based on rooms that meet the search criteria, when you use the Room Count or Total Area options you are searching for floors that meet the specified criteria. With these options, the system completes the Floor Plan List with the floors that match the Room Count or Total Area that you enter. Then, the tabs list information for the rooms contained on these floors. For example, suppose you set a filter for a Room Count greater than 205. The system presents floor BOSMED-02 (which has a room count of 206) in the floor plan list. The Rooms tab lists all rooms for BOSMED-02, and the Room Categories and Organization tabs lists the properties for rooms in BOSMED-02. The Employees tab lists the employees located in rooms in BOSMED-02. Similarly, suppose you search for floors that have a total area greater than 44,000 feet. The system presents floor BOSMED-01. The Rooms tab lists all rooms for BOSMED-01, and the Room Categories and Organization tabs lists the properties for rooms in BOSMED-01. Similarly, the Employees tab lists the employees located in rooms in BOSMED-01. Note that the Total Area option refers to the total Room Area of each floor which is displayed as Room Area in the floor plan list; this option does not refer to the Room Area of each room.
Save	Choose this option and the Space Console saves your restriction so that it is available in the Recent Searches dropdown list. Since you do not provide a name for the search (as per Save As below), the Recent Search lists displays the search values you entered.
Save As	Once you set the options, you may wish to save this restriction so that it is available for the future and you do not need to reset the options. To save the restriction criteria, choose Save As and enter a descriptive name in the text box. For an example, see the image above. Your restriction will appear in the Recent Search list with the name that you provided.

Completing fields on the Advanced Search form

The Advanced Search form offers several fields for entering your search criteria, such as Department, Floor, and Employee. Before you edit a field, each field displays its label within the text entry box so you know what information the field holds. Once you complete the field, your selected value replaces the label.

There are a few ways to complete the filter fields:

In the form's field, click in the field to activate the cursor and then type in an existing value. For example, if you know the name of the building that you want to filter on, simply click in the Buildings field and type the name of the desired building.
Access a list of existing values by hovering over the field to display the ellipses button. Click on the ellipses button, and choose a value from the resulting list. For example, to filter by department, click the ellipses button for the Department field. The system displays the Select Value form listing all the existing departments. Select a value from this form by clicking its selection box. Click "Save Selected" to close the Departments form, and the Advanced Search form now displays the department you selected.
As you complete options in the form, the remaining options adjust to reflect your current selections. For example, if you select a division and department, when you choose Select Values for the Employee Code field, you receive a list of employees restricted to this departments.
You can choose multiple values from the Select Values form by clicking the selection boxes for these items. For example, suppose there is a corporate reorganization and three employees are switching to a new department. With one query, you can find the rooms of these three employees by filtering on Employee. On the Employees form, select the check boxes of all three employees and click Save Selected. The Advanced Search form displays as many of these values as it can fit; you can mouse over the form to see the complete list .

For complete information on completing Select Value fields, see Completing Select Values Fields (Validated Fields).

Use a previously-entered search

You may have recently set a filter and want to use it again. Click the Recent Searches option at the top of the Space Console, and you receive a list of previous searches that you made. The list includes:

Searches you created by clicking Save in the Advanced Search box. The Recent Searches list displays the search criteria that you entered. Note that the date in the text string is the "As of" date for teams.
Searches that you named by clicking Save As in the Advanced Search box and providing a descriptive name. These searches appear at the top of the search list.
Searches you made by entering text in the search box. You do not explicitly save these searches; the Space Console always saves them and includes them in the Recent Search list. The Recent Search list places them after searches that were explicitly saved using Advanced Search.

Select a search from this list, and the system loads the corresponding drawing. The Advanced Search form or the text box will reflect the search criteria of the selected entry. If you recently made a detailed Advanced Search and now want to make a similar search, you can select it from the Recent Search list and then adjust the settings in the Advanced Search form.

The list holds up to 20 searches. When your list reaches 20 entries, the system automatically removes the oldest entries that you made by completing the search box.

The searches that you save using the Advanced Search box remain in the list until you delete them by selecting the "x" to the right of the entry.

Clear a search

Entering a new search clears the current search. However, if you want to explicitly clear the current search, there are a few methods:

To clear the text in the search box, click the "x" button located on the right edge of the search box.
To clear a search made by Advanced Search or a search selected from the Recent Searches list:
1. Load the Advanced Search form.
2. Click Clear to clear the values in the form.
3. Click Search Floors to clear the current search results.
To clear the restriction from the Details tabs, clear the Apply Filters and Selected Drawings Only options on the funnel-shaped button.

Search by site plan

You may want to see all rooms and floors of a certain site.

Click Advanced Search to access the Advanced Search form. Click the map icon next to the Site Code field.
The system presents a list of all sites in the project that have a site plan (a value for site.dwgname),
Choose a site from the list, and the console displays the site plan in a pop-up window.
From here, you can click on a building in the site plan to have it listed in the Advanced Search form.

Search by map

You can search for buildings by location.

Click Advanced Search to access the Advanced Search form.
For the Building field, select the Map button next to the field.
The system loads a GIS map in a popup. The map loads markers for all buildings that are in inventory (or that meet the filter criteria that you defined before clicking the map button).
Click on a building marker . The system presents information about the building (Building Code, Building Name, Room Area, Capacity, Occupancy). At the bottom of the pop-up is a Select option.
Click Select, and the Advanced Search from is completed with this value. You can now filter to the floors of that building, just as if you selected one building in the Building filter field.

Separate from setting a filter, you can use the map feature to locate a building and zoom into it.

Select the Map button of the Building Code field, and the system loads a GIS map in a popup.
The map loads markers for all buildings that are in inventory (or that meet the filter criteria that you defined before clicking the map button). There are a few ways to work with this feature.
- You can use the filter at the top of the Map form to select a specific building. The map will then zoom into that building
- If you first enter a building in the Building Code field of the Advanced Search form, the map zooms into that building.
Click on a building marker. The system presents information about the building (Building Code, Building Name, Room Area, Capacity, Occupancy). For example, in the below image, the user has searched for building SRL, the map has zoomed to show it, and the user has clicked on the building marker to access key information.

Next steps

Continue your exploration of the Space Console with:

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Space Console Overview

Archibus Cloud / Space Management / Space Manager / Space ConsoleSpace Planning & Management / Space Inventory & Performance / Space Manager / Space Console (non-transactional)Space Planning & Management / Personnel & Occupancy / Manager / Space Console (non-transactional)