Workplace Services / Hoteling / Business Process Owner
Archibus Cloud / Reservations / Background Data - Reservations

Defining Rooms Available for Hoteling

The first step in configuring the Hoteling application is to establish the rooms that are available for booking. Typically, a site will have rooms that are daily occupied by employees and are not available for temporary use, as well as a set of rooms that are available for temporary use.

To define rooms available for hoteling

1. Run the Define Hotelable Rooms task.
2. Drill down through buildings and floors to find the rooms you wish to make available for hoteling.

• The system shows rooms whose Is Hotelable? value is set to No at the top of the list.
• Scroll down to see rooms whose Is Hotelable? value is set to Yes.

3. Review a room's details, including the Employee Capacity and Employee Headcount fields.

• If a room is assigned to an employee for permanent occupancy, its Employee Headcount value will reflect this assignment. Therefore, you may wish to search for rooms with an Employee Headcount of 0.
• If your site typically houses multiple employees in a room, you should search for rooms whose Employee Capacity and Employee Headcount values indicate that they can house additional employees.

4. Select a set of rooms whose Is Hotelable value is No and which you would like to be available for hoteling.
5. Choose the Make Hotelable button in the upper right corner.

• The system sets the Is Hotelable? value to Yes and redisplays the list of rooms.
• Scroll to see your rooms at the bottom of the list with other hotelable rooms.

To define rooms as not available for hoteling

1. Run the Define Hotelable Rooms task.
2. Drill down through buildings and floors to find the rooms that should not be available for hoteling.

• The system shows rooms whose Is Hotelable? value is set to Yes at the bottom of the list.
• Scroll down to see rooms whose Is Hotelable? value is set to Yes.

3. Review a room's details, including its Employee Capacity and Employee Headcount.
4. Select a set of rooms whose Is Hotelable? value is set to Yes and which you would like to be unavailable for hoteling.
5. Choose the Make Non-Hotelable button in the upper right corner.

• The system sets the Is Hotelable? value to No and redisplays the list of rooms.
• The rooms you selected will now display at the top of the list with other non-hotelable rooms.