Archibus Cloud / Space / Background Data / Define Rooms

Archibus Cloud / Foundations / Background Data / Define Equipment

Archibus Cloud / Foundations / Background Data / Define Rooms

Maintenance / Corrective Maintenance / Inventory Manager / Define Equipment

Maintenance / Corrective Maintenance / Background Data / Define Locations

Create QR Code Labels for Rooms and Equipment

In order to for users to access Archibus Workplace by scanning QR codes mounted on equipment items and in rooms, you must first print QR code labels and adhere them to equipment items and post them in rooms. For rooms, you typically post the QR code label near the door.

Note: The templates for the below procedures are based on Avery index card and label products. If you want to use a different label size or change the color, font, or sizes of the labels, you can edit the Word template. Be careful to reuse the existing text boxes for their original purpose. The text boxes are labeled and those labels are recognized by the application to know where to insert the Room Name, QR code, and so on. The template documents are located in \WEB-INF\config\context\reports\docx\qr.

To print room QR code labels

Follow this procedure to generate a Word document that will list three labels per page; this corresponds with Avery Index Card 5388 format.

  1. Filter to the rooms for which you want to print labels. There are a few ways to do this.
    • Use the drill down list to select the level of the space hierarchy for which you want to print labels. For example, if you drill down to floor HQ-17 in the MARKET site, the form will include all the rooms on floor HQ-17. You must then explicitly select the rooms for which you want labels by selecting their check boxes.
    • Use the view's filter to restrict to a select set of rooms.
    • Once you load the Print QR Labels form, you can use the form's Smart Search console to restrict the list of rooms.
  2. Choose the Print QR Labels button, located in the Select Sites, Buildings, Floors or Rooms pane, on the left-hand side of the view. This displays the Print QR Labels form. On the form, select the rooms for which you want to print labels.
    • With any of the above restriction methods, the Print QR Labels form will display the list of rooms meeting the restriction. You must then explicitly select from this list the rooms for which you wish to print labels.
    • Click their check boxes, or click the Select All check box at the top of the form to select all rooms listed in the form.
  1. Print the Word document.
  2. Slide each label into an acrylic frame for mounting on the wall or cubicle wall.
  3. Adhere the acrylic frame to a wall in your room. It is good practice to develop a standard for locating the QR codes so that users will know where to look for them in the room.

To print equipment QR code labels

Follow this procedure to generate a Word document that will list 10 labels per page; this corresponds with Avery Business Card 5871 format.

  1. Click Print.
  2. The view generates a Word document. The Word document will have 10 QR labels per page.
  3. Print the Word document.
  4. Slide each label into adhesive sleeves that can be placed on the equipment.
  5. Adhere the acrylic sleeve to the equipment item. It is good practice to develop a standard for locating the QR codes so that users will know where to look for them on equipment.

 

See also:

Define Equipment (Archibus Foundations)

Define Equipment (ab-eq-edit.axvw)

Define Rooms (Archibus Foundations)

Define Locations (ab-sp-def-loc-rm.axvw)