Environmental & Risk Management / Environmental Health & Safety / Track

Track Employee Personal Protective Equipment Types

Personal Protective Equipment (PPE) is usually assigned to employees for safety-related reasons. In some cases it is required because the employee works with a hazardous substance (respirator). In other cases it might be a standard safety precaution for all manufacturing employees (safety shoes).

You can track PPE-related information on an employee-by-employee basis using the Track Employee PPE Types task of the Process Navigator. Tracking PPE types is important because it helps you comply with in-house requirements and also provides an audit train that ensures you have met regulatory requirements.

In addition, some PPE has a finite life span and must be periodically renewed or replaced. The PPE tracking function manages the replacement schedule and allows you to control the delivery and replacement of PPE items.

If the NotifyPpe parameter is set to YES in Application Parameter background data, the employee will be notified by email when a PPE Type is delivered the first time and when it must be replaced.

To view the PPE types assigned to an employee:

  1. In the Process Navigator, click EH&S/ Track / Track Employee Personal Protective Equipment Types.
  2. In the Filter pane select the name of the employee.

    A list of PPE types assigned to the employee is displayed in the right pane.

  3. Click on a PPE type item in the middle pane.

    The Edit Employee PPE Type delivery form opens in the right pane and displays detailed information about the PPE type

Assigning a New PPE Type

When you assign a new PPE Type to an employee, the Delivery Date and Certification Document fields are not displayed. After you provide the Date Put In Use value and save the assignment, you can edit the assignment to add a Delivery Date and Certification Document.

To assign a PPE type to an employee:

  1. In the Process Navigator, click EH&S/ Track / Track Employee Personal Protective Equipment Types.
  2. In the Filter pane select the name of the employee.

    A list of PPE types assigned to the employee is displayed in the right pane.

    1. Click Add New in the middle pane.

      The Assign PPE to Employee form opens in the right pane.

      Provide the following information...
  3. Click Assign PPE Type.

    The item you assigned is displayed in the list of PPE Types in the right column. If the item must be periodically replaced, it is listed multiple times with different "Put Into Use" dates.

  4. Edit the assignment you just made and provide a Delivery Date.