Every facility manager knows that effective management of assets, such as furniture, equipment, and software, is essential to their organization's mission. Yet managing the changeover of assets and staff while keeping an eye on costs can be overwhelming. This activity provides transparency into an asset’s value, location, and disposition. With it, facility managers can increase organizational accountability, lower costs by re-purposing warehoused or underutilized assets, minimize risk by sizing their asset base for insurance and business continuity, and more easily provide accurate depreciation information to comply with accounting standards.
The tasks of the Asset Portal application focus on establishing fundamental data about your office, telecom, and facility equipment, and furniture -- where the furniture or equipment is located, the division, department and employee using it, its identifying code, the item’s classification or standard, and its condition. If you enter cost information for you equipment and tagged furniture, such as the purchase price, salvage value, install date (for equipment) and delivery date (for furniture), you can calculate depreciation.
The Asset Portal application is part of the Asset Management domain and closely related to other asset applications. For information, see.Understanding the Asset Management Applications
Note: All of the features of Asset Portal are available in the Asset Management, Enterprise Asset Management and Telecom Asset Management applications, which offer console interfaces for easy data development and access. Most users will find it more convenient to create and work with their asset inventory using the consoles available in Asset Management, Enterprise Asset Management, and Telecom Asset Management. For your convenience, these applications do contain the Asset Portal views. See Accessing the Asset Portal Views.
Some of the fields available in the Asset Portal views support Client/Server Telecom features, such as tracking positions, punch blocks, and cables. These fields are not available in the Telecom Console presented by the Asset Management, Enterprise Asset Management, and Telecom Asset Management applications.
You can enter and update the furniture and equipment inventory data by directly editing the inventory tables or by updating the AutoCAD drawings. In addition to tracking the base furniture and equipment inventory data you can track any associated warranties, leases, and insurance policies. Finally, you can use the inventory as a basis for tracking depreciation costs.
Typically, facility managers develop assets -- furniture and equipment -- in the Smart Client environment where they can take advantage of powerful database editing features and CAD drawings of furniture and equipment plans.
Additionally, users in the field can access assets and update asset data from their smart phones or mobile devices using these mobile apps:
The following business results are available from the Asset Portal application:
Understanding the Asset Management Applications
Enterprise Asset Management application
Telecom Asset Management application
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