Environmental & Risk Management / Clean Building / Environmental Hazard Manager

Assigning Hazmat Items to Inspectors, Abatement Workers, and other Hazmat Professionals

Note: As part of generating the hazmat assessment items, an environmental hazard manager may automatically assign them to an abatement worker or inspector. In this case, the hazmat manager can skip this step. See Generating Hazard Assessment Item Records.

Typically, an environmental hazard manager generates hazmat assessment items and then assigns the generated items to specific inspectors, abatement workers, and other hazmat professionals. These workers go to the field and address these particular items and enter their observations. If they do not have access to the ARCHIBUS system, they provide their results to the environmental hazard manager, who can input it.

Inspectors typically:

view past survey results so that they know what to expect
visit the site and collect samples
obtain the lab results and enter them into the system
visit the site that was abated, collect new samples, and verify that hazmat has been removed

Abatement workers typically:

execute the response actions to a hazmat issue

Hazmat Professionals who are not Inspectors or Abatement Workers

Operations at your site may call for assigning other types of hazmat professionals to assessment items. For these types of workers, you will follow the below procedure for assigning inspectors, which will store your assignment in the Inspector/Assigned To field. This is a general purpose field; it is not only for inspectors.

The field's title indicates this. Since not all hazardous substances require an official accredited inspector, this field includes "Assigned To" in its title to indicate that the hazmat professional responsible for this item is not necessarily an inspector.

Completing the "Assessed By" and/or "Inspector/Assigned To" Fields.

You can assign assessment items to a field assessor (Assessed By) and/or an inspector (Inspector/Assigned To). You can use both or only one of those fields depending on your preferred process for a given project or individual assessment items. The options are:

Use both fields: Your hazmat process involves having an internal employee perform field assessor tasks such as an initial pre-assessment, cost estimates, assess risk ratings and responses based on knowledge of the area, etc., and a different person (inspector) perform the actual hazmat inspection (i.e. collect samples and send to lab for testing). The inspector typically needs to have proper accreditation/certification. The inspector can be an internal employee or an outside contractor.
Use the Assessed By field only: Your hazmat process involves using the same internal employee for all field assessor and inspector tasks for a given assessment item, and you do not need/wish to track the employee’s accreditations/certifications for handling the hazardous substance in question.
Use the Inspector/Assigned To field only: Your hazmat process involves using an external contractor for all field assessor and inspector tasks for a given assessment item, or using the same internal employee for both roles and you wish to track the employee’s accreditations/certifications for handling the hazardous substance in question.

Assigning Hazmat Professionals in Bulk

On the Process Navigator, select the Clean Building / Environmental Hazard Manager / Manage Assessment Items task.
Select the hazard assessment project to see a list of existing assessment items for this project.

The system shows as many assessment items for this project, as can display in the lower pane.
If necessary, use the filter console to limit the list of assessment items. For example, you may wish to see items only for a particular floor.
Review the assessment items in the lower pane, and select those you wish to assign to the same professional by clicking on the items' check boxes.
Choose the Assign Selections-- Assign to Inspector/Worker button: The system displays a dialog with the Inspector and Abatement Worker fields. Complete one or both of these fields by clicking on the ellipses button to access a list of hazmat professionals from the Hazardous Substance Professionals table:
Inspector/Assigned To -- For inspectors and other general hazmat professionals. This field is designed to track a hazmat professional and his/her hazmat credentials. The professional is either an outside contractor or an accredited internal employee, who has a significant role (inspector, assessor, responsible person, etc.) for their assigned assessment items. If you want the professional (contractor or employee) to directly log into the system and access their assigned items, the professional must have a record in the Employees table, and you must complete the Employee Name field in the professional’s record in the Hazardous Substance Professionals table. Additionally, you must have a record in the ARCHIBUS User’s table to match (by email address) the professional’s Employees table entry, and the ARCHIBUS user must have the Clean Building Field Assessor process assigned either directly to the user or to the user’s role.
Abatement Worker -- The system will update the Abatement Worker field. Similar to the field above, the Abatement Worker can be either an outside contractor or an internal employee. Follow the procedure above if you want the Abatement Worker to directly log into the system and access their assigned items, the only different being that the ARCHIBUS user or user’s role must have the Clean Building Abatement Worker process assigned.
When these fields are completed, choose Assign.

Note: When you complete the Inspector and Abatement Worker fields in step 4 of the above process, the system presents a list of all hazmat professionals. It does not limit the list based on their value for Accreditation Type, such as presenting only records whose Accreditation Type value is Inspector if you chose the Inspector field.

Editing a Hazmat Professional Assignment

The above procedure is handy for assigning an abatement worker or inspector to several assessment items at one time. If the situation later changes and you need to edit one of these assignments, follow this procedure:

On the Process Navigator, select the Clean Building / Environmental Hazard Manager / Manage Assessment Items task.
Select the hazard assessment project to see a list of existing assessment items for this project.

The system shows as many generated assessment items for this project, as can display in the lower pane.
If necessary, use the filter console to limit the list of assessment items. For example, you may wish to see items only for a particular floor.
Review the assessment items in the lower pane, and select the item for which you wish to change the inspector or abatement worker.
Choose the Edit button and the system presents a form with all properties of the assessment item. Edit the following fields as necessary:
Abatement Worker
Inspector/Assigned To