Real Estate Portfolio Management / Cost Chargeback & Invoicing / Chargeback Cost Wizard

Generate Chargeback

Note : If you have enabled the Archibus Enhanced Global Feature Set, the Generate Chargeback tab presents VAT and multicurrency fields. For a description of these costs fields, see Chargeback Cost Wizard When Using the Archibus Enhanced Global Feature Set. The information in this topic (Generate Chargeback) provides a detailed description of the report applicable to all deployments.

By default, the Generate tab of the Chargeback Cost Wizard shows all approved (Actual) costs with the following chargeback statuses:

• Cost that are not yet charged back. (The Chargeback Status for the Cost record is NOT CHARGED BACK).
• Chargeback costs that were generated when costs were previously charged back, but these costs are not yet approved. (The chargeback status for these costs is CHARGEBACK - SCHEDULED).
• Chargeback costs that generated an exception when chargeback was previously generated. (The Chargeback Status is Bad Owner or Department Not in Method).

You restrict the view to show costs associated with leases, buildings, properties, accounts, or departments. You can use the Filter console to view specific locations, cost categories, and a time frame for the costs you want to work with.

Once you set a restriction, you chargeback all costs shown on the tab. The restriction you set is used to show data on all tabs, unless you change the restriction.

To generate chargeback costs:

1. Select Chargeback Cost Wizard.

   The Generate tab shows all approved costs that are not yet charged back (the Chargeback Status is NOT CHARGED BACK, CHARGEBACK - SCHEDULED, BAD OWNER, or DEPARTMENT NOT IN METHOD).

2. Select Leases, Buildings, Properties, Accounts, or Departments to see only costs associated with the selected item. By default, the restriction is set to show costs for Leases for the current year. If needed, you can set a restriction to see only certain cost categories or locations, or to select a different time frame. See Using the Filter Console.
3. Click Charge Back Costs.

When you click Charge Back Costs, the program updates area totals and performs proration for cost categories that depend on measured area.

For more information on the results of running the Charge Back Costs action, see How the System Charges Back Costs.

Note: Costs assigned to a category that has a chargeback definition selection of "All-None-Direct Bill' need no manipulation. For Cost records whose cost categories call for direct billing, the chargeback action sets the Chargeback Status field to CHARGED BACK - SCHEDULED and does not generate a Scheduled Cost record. You can exclude these cost categories from the Generate Chargeback Costs action by adding them to the Exclude Cost Categories list.

Next

After generating your chargeback costs, go to the View Exceptions tab to review any exceptions that resulted from the chargeback.