Real Estate Portfolio Management / Cost Chargeback & Invoicing / Chargeback Cost Wizard

View Approved Chargeback Costs

Note : If you have enabled the Archibus Enhanced Global Feature Set, the View Approved Chargeback Costs tab presents VAT and multicurrency fields. For a description of these costs fields, see Chargeback Cost Wizard When Using the Archibus Enhanced Global Feature Set. The information in this topic (View Approved Chargeback Costs) provides a detailed description of the report applicable to all deployments.

From the View Approved tab, you can review a list of all chargeback costs that were approved. If these costs are receivables, they can be assigned to invoices using the Invoice Costs Wizard.

You can restrict the list to show only certain cost categories, locations, or time period. By default, the list uses the restrictions set when approving the chargeback.

You can print the list by exporting it to Excel.

To view approved chargeback costs:

• Select the View Approved Tab.

  The tab shows all approved chargeback costs using the restriction you set.

Viewing VAT and Multicurrency Information

If your system is enabled to work with the Archibus VAT and multicurrency features, the View Approved Chargeback Costs tab shows the following additional information:

• Base Income (Payment): The base cost (income) in the payment currency.
• Base Expense (Payment): The base cost (expense) in the payment currency.
• VAT Amount Income (Payment) : The application calculates this amount as Base Income (Payment) x VAT Percent. If an override is entered for VAT percent or VAT amount, the system uses this instead of the VAT Percent.
• VAT Amount Expense (Payment) :  The application calculates this amount as Base Expense (Payment) x VAT Percent. If an override is entered for VAT percent or VAT amount, the system uses this instead of the VAT Percent.
• Total Income (Payment): The system calculates this as the Base Income (Payment) + VAT Amount Income (Payment).
• Total Expense (Payment): The system calculates this as the Base Expense (Payment) + VAT Amount Expense (Payment).
• VAT Country: Indicates the country to use for the VAT percentage.
• Currency (Payment): The currency used to enter this cost transaction.
• VAT Percent: The VAT percentage entered for this cost category and country.
• VAT Percent Override: Optionally, when adding a cost record, you can enter a VAT percent to override the percent entered for this cost category and country.
• VAT Amount Override: Optionally, when adding a cost record, you can enter a VAT amount to override the percent entered for this cost category and country.
• Exchange Rate Override: Optionally, when entering a cost record you can enter an exchange rate that overrides the exchange rate entered for the payment currency for this cost record.