The Lease Base Rent Expenses by Month and Lease Base Rent Expenses by Year reports summarize the entire base rent expenses for the selected year or years by adding all expenses for the Base Rent - Expenses cost category for each lease included in the report.
Each report has a Filter Console that you can use to restrict the leases included in the report by geographical location, cost category and cost class, and time frame. By default, the report includes all base rent expenses (Rent - Base Rent cost category) for all leases. You can add additional recurring costs categories, but you cannot remove the base rent category. To generate a report for any recurring cost, use the Lease Commitment Costs by Month or Year Reports.
Scroll to the bottom of the report to see totals of each value.
If a recurring cost has been scheduled, it is not included in the report summary.
Note: When working with the Leases cloud module, you work only with recurring costs; the module does not support scheduled costs and actual costs.
This topic includes the following sections:
The Lease Base Rent Expenses reports are view analysis views that enable you to drill down to see the cost records included in the summary. The detail report includes the time frame for the costs shown. When viewing recurring cost details, you can export the detail data to Excel by clicking the XLS button. The detail report shows the time frame for the costs shown.
To analyze the cost data, you can drill down in the Lease Base Rent Expenses (Recurring Costs - Not Scheduled) - Total Costs section of the Lease Base Rent Expenses by Month report to view recurring cost details for:
To analyze the cost data, you can drill down in the Lease Base Rent Expenses (Recurring Costs - Not Scheduled) - Total Costs section of the Lease Base Rent Expenses by Year report to view recurring cost details for:
Note: The Lease Base Rent Expenses by Month or Year Reports use the Yearly Factor and Seasonal Cost adjustments (when relevant for the selected dates) to calculate expenses. However, when you drill down, the details report shows the recurring cost record as it is entered. The Amount - Expense in the drill-down does not show the expense adjusted for the yearly factor and seasonal costs, although this adjustment is made for the calculation in the summary report.
Note: If your organization is using the Cost Administration application to record recurring costs and to schedule them to create specific cost instances, be aware that the Lease Administration reports summarize only recurring costs that have not yet been scheduled. If you drill down for a cost record that appears in the summary as 0.00, and see that this record shows an amount other than 0.00, this means that the recurring cost record for that time frame has been scheduled and is therefore not included in the summary.
To generate the Leases Base Rent Expenses by Month or Year reports:
The Lease Base Rent Expenses section shows the expenses for the selected costs and leases in the geographic locations you selected.
You can export the summarized data to Excel by clicking XLS.
The following image shows the Lease Base Rent Expenses by Year report indicating the cells you can click on to drill down to see the cost records included in the summary:
When the Archibus Enhanced Global Feature Set is enabled, you can generate the Lease Base Rent reports to show Total Costs, Base Costs, or VAT Costs using the currency you select. Just as when the Archibus Enhanced Global Feature Set is not enabled, the Lease Base Rent report summarizes all expenses for the Base Rent - Expenses cost category for each lease included in the report. However, when the VAT and multicurrency fields are enabled, the report summarizes these expenses as Total Costs, Base Costs, or VAT Costs depending on the selections you make to generate the report. See Selecting VAT Cost Types and Currency for Reports for a description of the cost fields used to show VAT costs (Total Costs, Base Costs, or VAT) in different currencies.
When you drill down to see the records included in the base rent expense summary, the cost records show Total Costs, Base Costs, and VAT Costs using the currency type you select to generate the report. For example, if you generate the report to show Total Costs in the Budget Currency, the drill down shows the Total Cost, VAT Cost, and Base Cost for each cost record included in the summary in the Budget Currency. If you generate the report to show Base Costs in the User Default Currency, the drill down shows the Total Cost, VAT Cost, and Base Cost using the Payment Currency.
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