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Environmental & Risk Management / Hazardous Materials / Objectives

Use Case: Meet Requirements for Hazardous Product Storage Reporting

Objective

The Emergency Planning and Community Right-to-Know Act ( EPCRA) lists requirements for Tier I and II inventory reports: Facilities are to provide SDSs or lists of chemicals in use to State Emergency Response Commission (SERC), Local Emergency Planning Committee (LEPC), and local fire departments.

Maintaining accurate data and producing these inventory reports manually can involve a great deal of time and attention, especially as there can be hundreds or even thousands of hazardous products at various locations.

Solution

Because Tier II reporting requirements differ by state, ARCHIBUS does not directly generate that report. However, the ARCHIBUS SDS application has the ability to capture much of the data needed for the report. If you intend to do inventory reporting with the ARCHIBUS SDS application, you will need to make sure your initial entry of SDS data includes the constituents and their Tier 2 classification, the hazard classification, and physical properties.

Tier II inventory reports require information for each hazardous chemical ingredient including: physical state (solid/liquid/gas), whether the product is pure or a mixture, tier II level, certain physical hazards, maximum daily amount, average daily amount, number of days on site during the reporting period, container type, pressure, and temperature.

Procedure

The specific information you need to enter depends on the reporting requirements in your state. Use this procedure as a general guideline for the type of information you can enter.

To create a chemical hazardous storage report:

1. Define the SDS.
   1. From the Process Navigator, selectEnvironmental & Risk Management / Hazardous Materials / Manage Material Inventory / Define Materials and Safety Data Sheets (SDS) .
   2. You will need to enter the Product Name and the Manufacturer on the Identification tab.
   3. To do Tier II inventory reporting, consider entering the following information for the SDS:
      • On the Hazard Classification tab, enter hazard information, such as the classification system, class , and category. Use the Hazard Category Description box to enter a more detailed description of the category. For example, for the "Hazardous" category, you could enter:"Intense or continued exposure could cause temporary incapacitation or possible residual injury unless prompt medical attention is given."
      • Constituents tab. Enter Constituent and Percent to indicate the chemicals present and whether they are pure or a mixture.
      • Physical Properties tab. Enter Physical State.
   1. Click Save.

      For a description of all the SDS information you can enter, see Define Materials and Safety Data Sheets (SDS) .

2. For each product at your site, enter the quantity and its location:
   1. From the Process Navigator, select Manage Material Inventory / Assign SDS Locations.
   2. Select SDSs and locations, and click Show Assignments at Selected Locations.
   3. In the SDS Location Assignments section, select the check box for a location, and click Edit Details. You can also select multiple locations if you are adding the same information for them.

      The Define SDS Location Details form appears.

   4. Enter information, such as the following:
      • Pressure
      • Temperature
      • Container Type
   5. Click Save.

      See Assign Material Locations for a description of the information you can enter.