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Environmental & Risk Management / Clean Building

Step-by-Step Overall Procedure

This topic outlines the basic procedure of working through the Clean Building application to manage hazmat issues. This procedure focuses on using assessment items, rather than project activity items or service requests, to manage the hazmat issue. For workflows that contain optional steps and project activity items, see:

• Detailed Workflow of a Hazmat Project (Project Activity Items)
• High-Level Workflow of a Hazmat Project (Assessment Items)

Step 1: Business Process Owner and CAD User Define Background Data

• Enter Background Data about your Facility
• Enter Background Data about your Hazmat Practices

You optionally may choose to track your hazardous areas in CAD floor plan drawings. Floor plan drawings with hazmat information are handy for outside personnel, such as abatement workers and inspectors, to easily find the areas they must visit. Tracking hazmat on CAD floor plans also helps maximize employee safety since personnel will know exactly where problems exist. If you opt to include hazmat information in CAD, see these topics:

• Overview
• Draw Hazard Samples
• Draw Hazard Areas

Step 2: Environmental Project Manager Enters Additional Background Data

• Enter Additional Background Data

Step 3: Environmental Project Manager Sets up a Hazmat Project

• Define hazardous material projects that outline the area in the building that must be checked for specific hazardous substances. Projects might be part of a periodic assessment cycle, or in response to a special circumstance such as a demolition or construction project.

Step 4: Environmental Hazard Manager Creates Assessment Items for the Hazmat Project

Determine the building areas that should be assessed and inspected for the existence of a hazardous substance and generate assessment items for these areas. If hazmat is found, you can create another set of assessment items for abating the hazmat and re-inspecting the areas.

• Create hazard assessment item records for the areas to assess.
• Assign hazmat assessment items records to a field assessor.

Ongoing: While working with a hazmat project, an environmental hazard manager might use these tools to record details:

• Overview
• Hazmat Communication Logs
• Using Hazmat Action Items
• Working with Hazmat Action Items
• Hazmat Service Request

Step 5: Field Assessor or Inspector Assesses Field Conditions

The field assessor or a certified hazmat inspector goes on site and assess each area for which they are assigned a hazmat assessment item. They record their findings in the system.

• Survey Hazmat Assessment Items
• Provide Details on the Location of a Hazmat Assessment Item
• Collect Samples to be Tested for Hazardous Substances
• Ongoing: Update Hazmat Assessment Items as a Project Progresses

Step 6: Environmental Hazard Manager Takes Action on Assessment Items

Once the tested samples are returned, the environmental hazard manager must determine how to address the issue.

• Record Hazardous Substance Test Results
• Estimate the Costs of Addressing Hazmat Issues
• Determine How to Address Hazmat Issues
• Ongoing: Update Hazmat Assessment Items as a Project Progresses

Step 7: Abatement Worker Resolves Hazmat Issues

The abatement worker goes on site and resolves the hazmat issue.

• Resolve the hazmat problem and update the system.

Step 8: Environmental Hazard Manager Follows Up on Abatement Work

After the abatement workers resolve the problem, the environmental hazard manager typically does the following: 

• Enter the Cost of Resolving Hazmat Issues
• Assign Hazmat Items to Inspectors
• Complete and Verify Hazmat Assessment Items
• Prepare for Follow-Up Inspections and Re-inspections
• Track Assessment Item History

Step 9: Managers Analyze Hazmat Projects with Operational and Management Reports

• Management Reports
• Operational Reports