As the portfolio manager, you need to assess how you are currently using your facility areas, predict future needs, and analyze performance. To accomplish this, you need comprehensive information that is clearly presented and easily accessed. Your data needs to be grouped in a way that is relevant to your analysis and filtered so that you can view only the data you need.
The Real Estate Portfolio Management application provides the Add/Edit Wizard to facilitate entering details for your owned, leased, and subleased buildings, structures, land, and parcels. This comprehensive data is aggregated and available to you in separate Web dashboards for buildings, structures, and land, with an additional Portfolio Summary dashboard that summarizes your net capital cash flow for all portfolio items.
The dashboards include:
The Manage Property Taxes activity helps property managers control their tax management process. It tracks taxes per land parcel and uses the same cost management system as the Archibus Real Estate Portfolio Management domain, such that property taxes can feed into the domain's overall chargeback and costs reporting system.
Financial managers can use the entered costs for budgeting, planning, and chargeback.
GIS Specialists in enterprises that adopted GIS will want to outline the parcels boundaries on a GIS map for easier identification.
Archibus Manage Property Taxes solution offers the possibility to:
A parcel is a contiguous land area that is legally recognized as belonging to a specific party (landowner).
Tax Authorities calculate and collect property taxes by land parcel. Parcels are the legally recognized unit to which property taxes are scheduled.
Therefore, Property Managers need first to record tax expenses for a specific parcel that is part of a land property, before they can assign tax costs to those parcels.
Each land property may be comprised of one or more parcels.
The following describes a typical workflow for tracking and analyzing your portfolio items - buildings, structures, land, and leases.
Besides entering geographic locations, properties and buildings, additional background data might also be important, depending on your reporting needs. For example, the business process owner can enter information for facility types, amenity types, lease templates, and fiscal year (to have financial reporting by fiscal year, rather than calendar year). See Managing Background Data.
For leases, you can also choose to use a simplified form to enter the lease information. See Overview of Tasks for Editing Leases and Portfolio Items.
Cost Administrators can then record taxes for those parcels. See Adding parcel information.
Adding amenities enables you to track amenities by their location, and to review amenities to assess those that you need to maintain or renovate. Add Amenities for a Portfolio Item or Lease.
They can review the purchasing cost, income, or the net capital cash flow for the entire portfolio, or for properties, buildings, structures, or land for a selected time period.
See Portfolio Summary Overview.
This summarized data is available in dashboard views that include key performance indicator charts, geospatially-enabled map views, and reports. For example, for buildings, you can view the estimated area by geographical location or by facility type. See the following topics:
This dashboard enables you to review even the parts of your portfolio that are located in foreign locales using cost transactions entered in the locale's local currency. See Global Portfolio Dashboard Executive Reports.
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