Real Estate Portfolio Management / Cost Chargeback & Invoicing

Invoice Administrator

Once property and lease costs are entered and approved through the Cost Administration application, and chargeback costs are generated and approved, Invoice Administrators can use the Cost Chargeback & Invoicing application to bill for the approved Actual Costs that are receivables, and then manage the payments received from these bills.

From the Cost Chargeback & Invoicing application, as the Invoice Administrator, you can:

Use the Invoice Wizard to
- Assign cost to invoices. See Assign Costs Tab.
- Issue invoices once they are finalized. See Issue Tab.
- Track the payments you receive and when you receive these amounts. See Manage Tab.
- Manage overpayments as prepayments that can be applied to future invoices. See About Prepayments.

View invoice details
View invoices for leases, buildings, properties, or accounts.
View accounts receivable

Getting Started

Before you can issue invoices for approved costs, the Business Process Owner must develop:

Your lease, building, and property background data using the Background Data task of the Lease Administration or Portfolio Management applications. See Manage Background Data.
Your property and lease cost categories. See Define Cost Categories by Classes.

Before you can issue invoices:

The Lease or Portfolio Administrator adds your lease, building, and property data using the Add/Edit task available from either the Lease Administration or Portfolio Management applications. See Overview of Tasks for Editing Leases and Portfolio Items.
The Cost Administrator adds costs for leases, buildings, properties, or accounts and approves them using the Cost Administration application. See Cost Wizard: Overview.