Real Estate Portfolio Management / Cost Administration / Cost Wizard

Reviewing Costs When Using the Archibus Enhanced Global Feature Set

From the Review Costs tab, you can view details for Actual Costs. You can generate chargeback for Actual Costs, and can issue invoices for them if the costs are receivables.

Note: Because Actual Costs are costs that have been approved, you cannot edit them. If you notice an error in an Actual Cost record, you can create an offsetting Scheduled Cost record and then approve that cost. See Adding New Scheduled Costs.

To view details for Actual Costs:

Select the Cost Wizard for Leases, Buildings, and Properties or Cost Wizard for Accounts, and then select the item you want to manage costs for.
Select the Review Costs tab.
This tab lists all Actual Costs associated with the selected lease, building, property, or account. If you have set a restriction, the list includes only costs for the category and type you have selected.
To view details for a cost, select Details in the row for the cost.
A pop-up window shows details for the Actual Cost. See Costs Table for a description of the fields. When you have enabled the Archibus Enhanced Global Feature Set, the pop-up also shows the following VAT and multicurrency fields:
Amount Income - Base (Payment)
Amount Income - VAT (Payment)
Amount Income - Total (Payment)
Amount Expense - Base (Payment)
Amount Expense - VAT (Payment)
Amount Expense - Total (Payment)
Payment Currency (used for this cost transaction). By default, this is your User Default Currency, but you are able to change the currency if needed when entering a new cost record. However, once the record is saved, the Payment Currency cannot be changed.
VAT Country: By default, this is the country associated with the Locale entered in your User Profile. When adding a new cost, you are able to change the country, if needed., but after saving a cost record, the country cannot be changed.
VAT Percent
VAT Percent Override - If needed, a percent you can enter for the VAT that is based on an exception to the default VAT Percent. This can be a lower percent or an exemption from paying any VAT.
VAT Amount Override -If needed, an amount you can enter for VAT that the system uses instead of calculating the VAT Amount using the default VAT Percent entered for this cost records' cost category and country.
Exchange Rate Override - A manual conversion factor that you enter for a transaction, that overrides the automated exchange rate from the Archibus Conversions table, for this payment currency. If you enter an exchange rate override, the override is used for both the Payment and Budget Exchange Rate types.